The post holder will be responsible for ensuring that all matters relating to Estates Department quality control are implemented and that effective monitoring is set up to show our compliance to HTMs, HBNs, PAM, the Health and Safety at Work Act and ensure all appropriate remedial tasks are tracked and recorded.
They will be a senior member of the Asset Management Team providing specialist advice on a whole range of estates and technical issues, providing specialist expert knowledge on compliance, developing data capture and delivering reporting to Senior Managers.
The postholder will collect and maintain the asset base for all sites and work in conjunction with the CAFM manager on compiling the Preventative Maintenance Schedule. They will write Risk Assessments and Method Statements (RAMS) for Estates related works and review RAMS for additional and capital works.
They will be responsible for writing and reviewing Estates policies and procedures and standing operational procedures. They will work with the Health & Safety Manager to ensure these remain compliant and in-date.
Main duties of the job
1. Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.
2. Compile a comprehensive library of Risk Assessment and Method Statements (RAMS) for all Estates related works.
3. Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance.
4. Where necessary, write and review Risk Assessments and Method Statements for all Estates related assets.
5. Obtain and file all relevant certificates of compliance and insurance that we are required to hold.
6. Participate in relevant internal / external programme meetings and working groups to provide information and expertise.
7. Liaise with the Capital and Estates teams to ensure refurbishment works are statutory compliant.
8. Work in unity with all hard service projects to ensure the successful transfer of services from projects to business-as-usual Estates teams.
9. To be fully conversant with all Engineering and Architectural drawings as well as materials and products used on hospital sites.
10. Responsible for estates information and records to comply with operational, legislative and mandatory requirements in compliance with HC (86)13 and HSC 1999(053).
11. Liaise with Estates & Facilities colleagues on matters which impact on Estates & Facilities services or health and safety.
12. Review audits relating to premises owned by external organisations and occupied by the Trust.
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description
Job responsibilities
Finance
1. The post holder is responsible for setting and management of the Compliance Team budget including effective contract management and delivery against cost improvement programmes.
2. Signing of timesheets (or using the e-roster system) for temporary staff where appropriate.
3. Authorise purchase orders via the trusts financial systems.
4. To contribute to the development and delivery of Directorate and Trust objectives/strategic goals and delivery of associated business plan targets.
Leadership
1. To lead and manage Compliance assurance.
2. To communicate effectively with all other departments in the Trust in a professional and productive manner at all times, providing a responsive service to the Trust.
3. Ensure all estates compliance staff receive regular supervision and have Personal Development Plans.
4. To manage the team responsible to you. This will include ensuring mandatory training is up to-date and dealing with any management issues that may arise.
5. To run a programme of staff development, including appraisal and personal development planning to all accountable staff. Identify training needs and draw up programmes to meet those needs.
6. Employ and manage Temporary staff as required.
7. Deputise for Head of Estates and Senior Estate Manager at internal, trust wide and external meetings when required.
8. Build strong, collaborative relationships with colleagues across the wider Whittington Health understanding the compliant status of all our community sites.
9. Communicate frequently with a wide range of colleagues and other agencies including delivering complex messages through presentations, reports, chairing meetings etc.
10. Be an effective member of the Trusts Estates and Facilities team, demonstrating a commitment to the Trusts strategic objectives and vision.
Development and Performance of the Estate
1. Develop with the Head of Estates strategies for the estate, to meet Trust service requirements both now and in the future.
2. Responsible for auditing compliance with Care Quality Commission outcomes relating to the estate.
3. Review development proposals for new premises advising on compliance issues.
4. To monitor and report on the effectiveness of the estates team compliance to HTMs, HBNs, H& S Act, following the compliance audit schedule.
5. To have a good understanding of and able to report on the requirements of COSHH, Asbestos regulations, control of Legionella within healthcare Premises, Medical gases, RIDDOR, LOLER, CDM regulations, the Electricity at Work Act and all relevant Health and Safety Regulations.
6. Provide estates advice on future service and major capital developments.
7. Responsible for developing all-encompassing reporting to highlight our compliance position and adherence to HBNs for Executive readership.
8. Prepare monthly multi-stranded monitoring reports for presentation within our performance meetings.
9. Analyse patterns of incidents, prepare initial analysis, identify risks, and report findings on various forums.
Person Specification
Qualifications
Essential
* Masters Degree in an engineering discipline (electrical, mechanical, building services etc) or equivalent experience
* Professional Qualification/ Membership of an appropriate professional organisation
Desirable
* NEBOSH Diploma
* Fire safety or Health and safety qualification
Skills
Essential
* Ability to produce accurate, high quality management performance reports and complex documents, requiring attention to detail at all times.
* Excellent organisational skills and ability to prioritise own and team workloads to meet changing demands.
* Ability to work flexibly, under pressure and to tight timescales.
* Ability to communicate highly complex or highly sensitive information to deliver appropriate performance levels from staff / contractors.
* Excellent communication, presentation and interpersonal skills, including leading on public discussions often requiring delivery of sensitive information with tact and diplomacy.
* Ability to analyse performance of Hard FM (estates) services in relation to performance targets (KPI's) and strategic objectives
* Can provide professional advice in areas where expert opinion differs.
* Ability to use IT systems including Microsoft Word, Excel, Access and Project at an advanced level.
Desirable
* Ability to use and edit computerised technical drawings (Computer Aided Design - CAD)
Knowledge
Essential
* A full understanding of current legislation relating to Health Estate regulations.
* Experience of conducting complex audits using research methodology such as Estates condition surveys, legionella and asbestos surveys
* Estates Services experience in the NHS
* In depth knowledge and understanding of NHS Policy and technical guidance, ability to interpret this to implement across the Trust
Desirable
* Knowledge and experience of using CAFM systems, updating asset lists and running reports.
* Experience of developing business plans and strategies to deliver Hard FM (estates) services aligned to Trust business objectives.
* Experience of market testing, contract monitoring and managing estates services
Personal Qualities
Essential
* Team worker
* Work under pressure
* Motivated
* Values and respects others, treats everyone as an individual, is non-judgemental.
* Helps and cooperates with colleagues.
* Pro-active and takes responsibility.
* Willing to learn, open to change.
Employer details
Employer name
Whittington Hospital NHS Trust
Address
Whittington Hospital NHS Trust
Magdala Avenue
London
N19 5NF
Any attachments will be accessible after you click to apply.
220-WHT-2762 #J-18808-Ljbffr