Legal Assistant – City – up to £55,000
Wise May are looking for a Legal Assistant for an established law firm, the company are based in a vibrant office in the City.
This is a fantastic opportunity to join a diverse team who reward hard work.
Duties to include:
* Answer phones, transfer calls, take messages, establish conference calls and use voice mail
* Handle written and electronic correspondence, including proofreading, organising and sending materials to clients
* Prepare and process client bills and associated cover letters
* Act as a mentor to team members, answer queries and provide training
* Act as a team leader for departmental and firm projects and initiatives
* Acts as an expert in the Legal Team Hub support group, fielding questions from others and training less experienced colleagues as needed.
* Prepare new matter reports and update list of client/matter codes
* Liaise extensively with lawyers, principals and clients, investigating and responding to requests where appropriate
* Manage lawyers’ Outlook calendars, proactively preventing scheduling conflicts and facilitating solutions
* Monitor professional development requirements for principals
* Make travel arrangements and complete travel and expense reports in Concur
* Manage workflow and coordinate projects with office services
* Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
* Use MS Office in preparation of documents, spreadsheets and presentations
* Maintain document filing to firm standards including Kwiktag
* Utilise iManage document management system for all documents
* Review and process administrative and personal charges via BillBack
* Perform all other duties as necessary and as assigned by your allocated principal, Legal Team Coordinator or line manager for efficient functioning of the Department, Office and Firm
* Maintain up to date handover notes to ensure consistent quality of service in case of absence
Skills:
* Secondary level education required; university studies preferred
* Previous legal secretarial experience in a large law firm and understanding of structure and best practices
* Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
* Excellent interpersonal and organisational skills
* High attention to detail and ability to multi-task
* Ability to prioritise and coordinate work
* Ability to maintain confidential information
* Ability to complete assignments within agreed deadlines by prioritising workload
* Ability to assume responsibility with minimal supervision, making independent decisions within the scope of assigned authority
* Ability to work independently and as part of a collaborative team
* Ability and willingness to learn new skills as they become necessary
* Practice and foster an atmosphere of teamwork and cooperation
Benefits:
* Contributory Pension Scheme
* Life Assurance
* Private Medical Insurance
* 25 days holiday
* Subsidised Gym membership
* Annual Well Being Allowance, Employee Assistance Programme and Season Ticket Loan
Hybrid working offered
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