Senior Leadership Team Personal Assistant (Headquarters, Kent /Smarter Working)
Location of Role: Maidstone
Advert Closing Date: 10/03/2025
Starting Salary: £26,385.00 (pro-rata for part-time vacancies)
Part/Full Time: Part Time
Contract Type: Secondment/fixed-term
Working Pattern: Mon-Fri
An exciting opportunity has arisen for a part-time Personal Assistant within the Strategic Prevention Command. This role will be based at Sutton Road, FHQ with the expectation of occasional travel to other sites as required.
As a PA, you will be providing a full range of services, including taking minutes/actions, email and diary management, and producing correspondence to provide full secretarial support to the Senior Leadership Team (SLT). You will be responsible for arranging events on behalf of the SLT such as Awards Ceremonies; therefore, experience in this would be an advantage.
You will be organising meetings on behalf of the Senior Leadership Team and preparing all paperwork beforehand, distributing agendas, minutes, and reports as necessary to ensure that all participants are prepared. You will be required to attend meetings to provide PA support, taking minutes and actions as required, as well as on rare occasions for multi-agency county emergencies, specifically providing administrative support for meetings, actions, and auditable documentation.
The post holder will be required to organise and prioritise their own workload, working independently and at times under pressure. Previous secretarial or administration experience is essential.
You will have knowledge and experience of various Microsoft packages, as you will be responsible for diary and email management via Microsoft Outlook, utilising systems to implement and develop effective tools to manage a high volume of correspondence from a variety of internal and external stakeholders, enabling the Senior Leadership Team to operate efficiently and effectively in respect of their core duties.
The commitments of the Senior Leadership Team can be fluid and dynamic. To support this, you should be flexible and able to make decisions to prioritise and adjust workloads to meet critical deadlines.
You will form part of PA teams within your command and a wider county-wide team, and as such, evidence of strong communication and team working skills is desirable.
As the first point of contact for the Senior Leadership Team and a representative of Business Services, the post holder must have effective communication skills, self-confidence, and the ability to apply tact and diplomacy at all times. Previous experience in a customer service role is beneficial. The role requires initiative and judgment to respond to and deal with problems sensitively and confidentially as they arise, therefore being innovative and open-minded would be advantageous.
A good general level of education ideally to A level standard, with a GCSE or equivalent level pass in English language, is essential.
Kent Police offers smarter working which allows some flexibility in terms of work arrangements. Due to the operational nature of this role, there will be an expectation to travel to the office at least twice per week, but occasionally more, depending on the requirements of work.
For further information about this role, please contact Lauren Grant (Team Leader) by email at lauren.grant@kent.police.uk.
Kent Police offers incremental increases within this salary band, therefore the salary for this position will rise to a maximum of £30,453.00.
Your application for this role will be shortlisted based on the content you provide within the “reason for application” question in the application form itself. CVs, covering letters, or attachments are not included in the shortlist. Within your “reason for application” answer, please refer to any experience, skills, and abilities you feel you have that will make you suitable for this role, based on the role criteria stated in the job advert or job description. Please provide as much detail as possible as insufficient content may mean you do not meet the shortlisting criteria; however, please note this question is limited to 9000 characters, and this system will count spaces and blank lines as characters.
All of our posts require a level of vetting and security clearance. During the recruitment process, you will be sent vetting information forms to complete.
Kent Police and Essex Police welcome applications regardless of age, disability, gender reassignment, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, sex, or employment status.
Please let us know if you require extra support at any stage of the application process, or for further information regarding this position, please email us at recruitment.business.services@ecis.police.uk stating ‘Application Support and Adjustments’ in the title of your email. Alternatively, you can call us on 01245 452833.
This post is open to:
1. Members of a European Economic Area (EEA) state who hold settled status under the EU Settlement Scheme.
2. Commonwealth citizens or foreign nationals (who are not British citizens or European Economic Area (EEA) state members) who have leave to enter or remain in the United Kingdom for an indefinite period that is free from restrictions.
All applicants (except those who have been serving abroad with the British Armed Forces) must have lived in the UK continuously for the past three years.
Essex Police and Kent Police are equal opportunities employers. Communications may be recorded for monitoring purposes.
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