Location: Milton Keynes, GB
Company: Dentons
Department:Corporate- Company Secretarial Team
Duration: Permanent
Type of Role: Hybrid
The Role
To provide support to our Company Secretarial Team to deliver a first class service focusing on process based tasks/activities and general administrative support.
Responsibilities
Key Areas of Responsibility:
* Routine Organisation and Planning
* BD and Client Relationship Administration
* Financial Administration
* Matter Opening Administration
* Maintaining and updating a vast database
* Managing daily correspondence with Clients
* Creating letters of Engagement
* General Administration
* Registered Office Post Service
The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.
The role offers excellent experience, training and genuine career development prospects.
Organisation and Planning
* Scheduling routine diary arrangements.
* Booking meeting rooms and arranging video conference calls.
* Arrangement of routine travel arrangements.
* Obtaining and arranging foreign currency.
* Set up and maintain paper and electronic filing systems.
* Routine Email filing with supervision from the PSE.
* Interface with other business services teams and ownership of resolving any routine business operations problems.
Business Development and Client Relationship Management
* Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
* Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
Financial Administration
* Assisting with billing process (using Flosuite as required) including completion of narratives.
* Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
* Processing expenses/invoices using Chrome River.
* Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds)
Matter Opening Administration
* Supporting completion of NBI forms.
* Arranging routine conflicts and AML checks.
* Ensuring all parties lists and contact lists are prepared and kept up to date.
Registered Office Post
* Forwarding registered office post received for various Clients on a daily basis.
* Corresponding with clients in relation to registered office post.
* Maintaining all internal records relating to the registered office service and corresponding with relevant internal stakeholders in relation to the same.
These key areas may vary according to the practice requirements. Additional tasks may include:
General Administration
* Production of engrossed documents (including getting annexures together) (non-chargeable)
* Minor copying, scanning, printing tasks.
* Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable)
* Deeds scheduling (non-chargeable).
* Archiving/retrieving files.
* Ordering stationery.
* Ordering business cards.
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