Office Manager – Leading Civils & Groundworks Contractor
My Client are a leading Contractor in Essex, specialising in civil engineering, groundworks and infrastructure works, They work alongside a host of house-builders and support a variety of other industries throughout East Anglia and the South East of England.
Office Manager – Leading Civils & Groundworks Contractor
They are seeking an Office Manager to join their team.
The Candidate will be based at their Head Office in Bury St Edmunds.
Office Manager – Leading Civils & Groundworks Contractor
Job Description:
* Managing and updating company database and systems
* Purchasing office supplies when needed
* Handling inbound calls and taking messages where required
* Ensuring the office is presentable to visitors
* HR responsibilities, ensuring employee database via Bright HR is kept up to date and issuing contracts where required in accordance with offer letters
* Organising calendars and booking boardroom
* Organising and booking hotel accommodation in line with budgets and ensuring all paperwork is kept up to date and in order
* Co-ordinating with staff where necessary
* Ensuring plant and vehicle records and up to date and oversee servicing records
* Checking subcontractors hours against weekly timesheets and ensuring paid on time via Hudson Contractors
* Managing and updating company policies, risk assessments, GDPR when required
* Managing and updating all staff training
* Supporting H&S Manager with updating records and any administration
* Ensure site welfare boxes are in place for the start of jobs
* Negotiate and update any existing contracts such as Utilities, Printer contracts, legal/HR advice portals
* Maintain Subcontractor database and ensure insurances, qualifying questionnaires are updated
* Support Accounts Department where necessary
* Support Contracts Managers/Site Managers and Directors as required
* Print site drawings and distribute as required
* Be proactive and able to anticipate and prepare all eventualities to a high standard
* Overseeing any insurance claims for all companies
* Maintaining asset register
* Monthly analysis of order book and reporting/discussing any missing items with relevant parties
Office Manager – Leading Civils & Groundworks Contractor
Salary
The salary on offer for this role is £30k - £35k+package,depending upon previous experience