Key Duties
* Responsible for proactively project managing the delivery of multiple end-to-end procurement processes and practices within their client group concurrently, ensuring potential issues are anticipated and planned for within long term time frames. The post holder will manage the complete set of procurement activities from pre procurement activities to contract award in line with agreed Procurement Policy, Procedures and current Regulations.
* Create sub-category strategies for multiple allocated category areas and deliver relevant strategies in coordination with Senior Category Manager and stakeholders.
* Input into the operational plans and business needs of the department in accordance with the University’s Strategic Plan.
* Ensure effective communication of University contracts to schools/departments.
* Build influential internal relationships to ensure Procurement objectives are fully understood and embedded.
* Support contract management of key suppliers.
* Proactively engage with schools and departments to identify efficiency and savings opportunities and provide procurement guidance.
* Take an active role in project boards to ensure early procurement engagement.
* Represent Procurement at internal and external meetings as required.
* Implement the university’s Sustainable Procurement Policy to make a significant contribution to its environmental, social, governance and economic goals.
Operational
* Provide professional advice & guidance to customers relating to university procurement services proactively, using key advances within procurement to ensure future issues are anticipated and appropriate advice given to mitigate these.
* Instruct and guide other employees across the University in the application and operation of procurement as needed.
* Provide operational support within the department and to the Senior Category Managers (deputising where required), planning and delivering on projects and supervising project teams as needed.
* Investigate and analyse expenditure, volume and type of suppliers, expenditure trends, internal user profiles, and supply market trends, making recommendations through advice and reports e.g. on standardisation and rationalisation of contracts and leveraging economies of scale.
* Use and continuously improve agreed procedures to competitively tender, and negotiate effectively with suppliers, to establish procurement contracts and framework agreements that demonstrate best value for money consistent with the University’s profile as a major corporate organisation.
* Maintain accurate records & files generally, and auditable records of all procurement processes to ensure high process compliance.
* Review and maintain pricelists on our catalogue management system, E-marketplace.
* Maintain up to date savings captured – in line with the relevant savings methodology.
* Ensure a detailed understanding of all regional and nationals consortia and other public sector framework agreements open to the University in relevant category areas and provide a contribution in categories of importance to the university.
Person Specification
Your application will be assessed against the following essential and desirable criteria for the role. Please copy and paste this section into a new document and give clear examples of how you can evidence meeting each criteria by writing under each one. You can draw on elements from any aspect of your life (e.g. work, home, education/qualifications or community life) as long as you focus on their relevance to the role.
Please save your supporting statement in a separate document with the title [YOURNAME - 19560BR - JOB TITLE] and attach it to your application in the recruitment system.
Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test) where applicable.
Essential Criteria
Qualifications and Education
* MCIPS qualified or working towards MCIPS or degree in relevant business-related subject as well as experience of qualifications in project management but not limited to Prince 2.
Knowledge, Skills and Experience
* Substantial experience of working with procurement, supply chain or relevant commercial environment including experience of liaising the legal teams and/or suppliers around agreeing terms of contract.
* Evidence of experience and knowledge of specific product or service markets, with the ability to exploit them through the application of well-developed procurement skills.
* Evidence of achieving savings and/or value through procurement activities.
* Proven experience in developing new processes and procedures.
Customer Service, Communication and Team Working
* Proven ability to develop networks in order to contribute to long term developments.
* Evidence of using negotiation or influencing stakeholders and/or suppliers to make efficiencies. Ability to communicate conceptually detailed and complex information effectively and professionally with a wide range of people.
* Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.
Planning, Analysis and Problem solving
* Evidence of ability to solve expansive problems using initiative and creativity; identify and propose both practical and innovative solutions.
* Evidence of demonstrable knowledge of key advances within specialist discipline and ability to undertake and deliver specific projects and supervise short term project teams.
Desirable Criteria
* Experience of working in a Higher Education environment.
* Extensive experience of working in a procurement function in a public sector environment, or other large multi-disciplinary organisation.
* Fluency in Welsh, written and oral.
Additional Information
Networks and Co-Working
* Collaborate to make recommendations for the ongoing development of established internal processes and procedures.
* Establish working relationships with key contacts, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required.
* Proactively engage with internal stakeholders to prioritise procurement activity, resource allocation and timescales for delivery.
* Represent the University’s procurement interests in delegated areas through communication & participation in relevant internal and external networks.
* Contribute effectively to the purchasing consultancy service to the University’s colleges/schools & departments in all aspects of regular communications, meetings, market & product intelligence, terms & conditions of trade, appropriate legislation, stock management, equipment disposal etc.
* Create specific working groups from colleagues across the University to achieve objectives.
* Promote and develop contact and liaison with external suppliers, and manage relevant business relationships, including performance monitoring & development, in accordance with specific legislation and the University’s procedures.
* Develop, contribute and deliver procurement training where appropriate to a variety of audiences.
General Duties
* Engage in relevant continued professional development to maintain a knowledge and awareness of current legislation, policy, practice and procedure in the post holder’s field of work and to keep others informed as appropriate. Undertake sector specific research as appropriate.
* Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
* Ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes as appropriate.
* To undertake any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined, subject to the provision that normally any changes of a permanent nature shall be incorporated into the Job Description in specific terms.
Salary Range
Min: 40,247
Max: 45,163
Job Category
Accountancy & Finance, Management & Executive
Grade
Grade 6
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