Application Deadline: 28 April 2025
Department: MIS
Location: Liverpool
Compensation: £23,503 / year
Description
To support the Funding and Compliance team in ensuring the College meets the regulatory requirements placed on it by the funding bodies and to ensure the mitigation of data and compliance risk. Supporting with the input and data cleansing of student data/records within college systems with a high level of accuracy and in a timely way. Working with other teams across college to support with compliance requirements for student enrolment and documentation.
The role will focus on working with colleagues to improve the integrity and quality of data in College systems to enable timely and accurate data returns to the DfE. Supporting other teams to improve levels of compliance and to assist in the enrolment processes for WBL, Partnerships and Classroom based delivery.
Assist the wider Funding & Compliance team with monitoring compliance within College processes and in line with funding body requirements, working across all income streams, including ESFA funded classroom and apprenticeship, higher education, devolved funding, and full cost. Supporting with internal auditing and data assurance processes across all funding streams and supporting in the Individualised Learner Records (ILR) processes and procedures within the college.
Responsible to: Head of Funding and Compliance
Key Responsibilities
* To maintain an up to date knowledge of DfE funding guidance and regulations in order to ensure compliance with external requirements and provide advice to other staff.
* Maintain good working knowledge of college student record systems (ProSolution).
* To support the cleansing of the ILR file to ensure data is accurate, up to date, free of errors and submitted on time. Ensuring that records are compliant and on the ILR without unnecessary delay so that income is maximised and curriculum colleagues have robust valid and reliable data to manage provision.
* Support with Apprenticeship compliance and enrolment processes.
* Manually input data documents to required deadlines and standards.
* Compliance checking documentation to the required deadlines and standards.
* To support the wider Funding & Compliance team with data checks and assist with corrective action taken to improve the College's data quality, this will include use of PDSATs, internal compliance audits, etc.
* Support the creation and distribution of weekly reporting and following up actions required with other college teams.
* To assist in the preparation of data for internal and external audits.
* To support the course file and curriculum planning processes.
Skills, Knowledge and Expertise
Essential:
* Experience of working in Further Education preferably within an MIS department.
* A minimum of 2 years administration experience in an education setting.
* Experience of using a student records system. E.g. ProSolution, EBS, Unit-E, etc.
* Ability to manage own workload with minimal supervision.
* Experience of data entry and compliance checks in a Further Education Sector.
* A pro-active approach to work and problem solving, and the ability to spot and deal with issues as they occur.
* Ability to deliver accurate data entry with a high level of attention to detail.
* Engaged in Continuing Professional Development.
* High level of communication and interpersonal skills.
* Minimum of Level 2 literacy and numeracy or willingness to complete.
* IT knowledge to a high standard.
Desirable:
* Knowledge of the Individualised Learner Record (ILR), funding regulations and audit requirements for further education.
* Experience of managing a high volume of data in order to identify and resolve data discrepancies.
* A sound knowledge of Apprenticeship Funding Guidance and requirements.
* Experience of supporting internal and external audits.
Benefits
We really care about our people. As a member of College staff, you will have access to a wide range of benefits, wellbeing services and opportunities for professional development.
These include:
* Generous annual leave - We offer the highest holiday entitlement in the City Region.
* Competitive salary - Our salaries are the highest within FE in the City Region.
* Access to our Employee Benefits Platform, offering hundreds of discounts and savings.
* Wellbeing support - Access to a free, independent and confidential 24 hour counselling support, as well as general wellbeing and lifestyle support through our platform and app.
* Pension Scheme - Excellent pension provision, with memberships of Local Government Scheme, Teachers Pension Scheme and Aviva, depending on the role.
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