Main area Facilities Grade Salary Ranges: 0 - 15,000 Contract Permanent Hours 18 hours per week (Part time, 18 – 22 hours per week Mon, Wed & Thurs. No hybrid working.) Job ref Facilities Support
Employer BrisDoc Healthcare Services Employer type Private Sector Site Unit 21, Osprey Court Town Bristol Salary Dependent on experience Closing 15/04/2025 23:59 Interview date 24/04/2025
Facilities Operations Support
Salary Ranges: 0 - 15,000
Job overview
Following some changes within the team we are looking for a Facilities Operations Support Officer to facilitate the administration of stock (consumables / medication) and vehicle fleet support.
Whilst the role is part of the central Facilities team based at our Head Office in Osprey Court, it will involve working / liaising with co-owners across all 9 of our bases to support the effective management of our services in delivering excellent patient care across BNSSG.
Applicants must be over the age of 25 for insurance purposes. Previous applicants need not reapply.
Sponsorship not available for this role.
Main duties of the job
As Facilities Operations Support, your role as a member of the central Facilities Team also involves supporting day to day functions at Head Office, and liaison with external agencies.
1. Medication and Consumables support
2. Vehicle Fleet Support
3. Communication and Relationship
4. Vehicle Administration
Working for our organisation
BrisDoc is a proud provider of NHS Healthcare. We have been delivering ‘patient care, by people who care’ for over twenty years.
We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices, and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset & South Glos.
We’re a Social Enterprise and an Employee-Owned Business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population.
By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work; somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer.
Detailed job description and main responsibilities
Medication and Consumable support
• Ad hoc delivery of medications and to assist the Meds Management (MM) lead with the distribution of Controlled Drugs (CD’s) once a month
• Consumables audits - 1 base per month
• Record and dispose of Out of Date (OOD) consumables
Vehicle Fleet Support
• Replenish paperwork and stock as required
• Return used prescription packs to the Medicine’s Stock Control Administrator
• Printing driver’s paperwork ready for the following week
• Recording drivers completed paperwork and preparing monthly performance figures for Operations Team Managers
• To complete incident reports as required following checks/audit processes
• To complete a full audit on each car monthly
• To check for any damage on the vehicles, taking pictures to report back to the Facilities Manager / Facilities Coordinator
• Updating paperwork and version log
Vehicle Administration
• Vehicle maintenance – fuel, MOT, servicing, tax, administration and reporting of governance checks
• Recording weekly fuel data and inputting into the database and notifying the Facilities Manager of any discrepancies
Communication and Relationship
• To maintain excellent communication and close collaborative working between IUC Service Delivery Team and Facilities Team as well as other key stakeholders across Practice Services, departmental and organisational boundaries
• To facilitate the sharing of information where necessary and in accordance with information governance principles
• Escalate issues appropriately to appropriate managers I services or with the Facilities team
Additional duties
• Carry out other base, vehicle and audit checks as requested (peak flow, resus, First Aid, monthly health and safety checks, Ketone & Oxygen)
• To collect medications from Southmead pharmacy when required
• To support the delivery of action plans to address specific performance or quality issues
• To provide support to the Facilities Manager / Facilities Coordinator as required
• To provide cover for other members of the Facilities team during periods of planned and unplanned leave as required
• Carry out all our PAT (Portable Appliance Testing) requirements throughout BrisDoc includes logging data, ensuring PAT is well planned and carried out in a timely manner.
• To carry out Fire Warden training
• Due to the nature of the role, a driving licence is essential
• To assist and plan the calibration of medical equipment
Person specification
Essential skills and experience
* Good general level of education including GCSE equivalent qualifications in English and Maths at Grade 4/C or above
* Experience in administration where attention to detail is required
* Evidence of computer literacy skills including Microsoft Word and Excel
* Able to quickly establish rapport and credibility with others in the team and respect their contribution
* Higher education qualifications in Administration or Business Familiarity with HR systems or databases for managing employee records
* Previous experience of providing administration support within the Facilities Department
* Knowledge of PAT (portable appliance testing)
Employer certification / accreditation badges
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