Annual salary: up to £23,300.37 Administrator Location: West Lothian Permanent – Part time 30 Hours per week Salary of £23,300.37 per annum We are seeking an experienced Administrator to join our Facilities Management team in West Lothian. The successful candidate will be responsible for administration and helpdesk support across the regions. This role is central to our communications with clients, our team, and our subcontractors/ suppliers. Principle Accountabilities: Ensuring operationally completed jobs are compliant by checking all relevant documentation is present on the job prior to moving to financial completion. Costing operationally completed chargeable jobs in accordance with contract rates and the agreed scope of works. Ensuring all current and new subcontractors are live and ready to use when required by branch. Actively onboarding new subcontractors to ensure we have the correct specialisms to hand. Ensure all existing and new subcontractors are set up and using MSP. Rectification of subcontractor and supplier invoice queries. Streamline the use of subcontractors throughout FM ensuring where applicable we have a preferred specialist contractors and gain value for money. Ensure all supplier invoice queries are dealt with in a timely manner to assist in timely payments to suppliers. Other admin duties as and when identified and required, creating a continuous improvement environment. Support central administrator. Role Criteria: A work-based background or qualification. Can demonstrate an understanding of PPM, reactive maintenance and service levels. Experience of Sub-contractor and resource management. Organised, collaborative, willing to learn. Full, current driving licence, able to work alone or as part of a team, demonstrates company values e.g. customer first. The Benefits of working with Mears: We offer a friendly and flexible working environment, excellent training and development opportunities and 25 days holiday entitlement along with bank holidays. Mears offer a company pension, life insurance and share scheme along with other fun benefits Mears is also committed to a policy of equality and diversity, and positively welcomes applications from all sections of the community, please submit your application below and our recruitment team will be in contact. Annual Mears Fun Day - Our annual Fun Day is organised as a massive thank you from the Executive team for all the hard work. Volunteering Leave - Mears supports employees to undertake paid volunteering in the community, in support of our social value commitment. Apply below or to discuss your application further; contact Megan on megan.williamsmearsgroup.co.uk Mears Group is a Disability confident employer and recognises our people as our greatest asset, we hire individuality, recognising and valuing everyone is individual and ensuring equal access to opportunities for all regardless of social economic background or individual make up. Candidates should be aware that all our roles are subject to relevant security checks before commencement of employment. All our roles require candidates to have the entitlement to work within the UK, Mears does not currently offer visa sponsorship. We are the people behind the smile At Mears we look for people who share our vision and values - to make a positive difference to the communities we serve. We do this by improving homes, improving communities and improving lives. We are proud of our business and the opportunities we provide to colleagues working across the UK. Our Values - Customers / Innovation / Teamwork / Responsibility