Learning and Development Administrator - Careers
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
* Hampshire and Isle of Wight Integrated Care Board
* Southern Health Foundation Trust
* Portsmouth Hospitals University NHS Trust
* University Hospital Southampton
* Solent NHS Trust
* South Central Ambulance Service
* Isle of Wight NHS Trust
Location: St Mary's Hospital, Newport, Isle of Wight
Position Type: Permanent, Full time, 37.5 hours per week
Salary: Band 3 £24,071 - £25,674 per annum
The Learning, Education, and Development team is looking to recruit an enthusiastic and dedicated administrator to provide key administrative support to the Apprenticeship and Careers functions.
As part of this role, you will uphold our organisational values by contributing to the coordination and delivery of Learning, Education, and Development initiatives for our people, focusing specifically on apprenticeships and career development.
Main duties of the job
The successful candidate will demonstrate excellent administrative support, with a particular focus on apprenticeships and career opportunities. Acting as the first point of contact for staff enquiries, you will assist the team with administrative and project support related to staff development programmes, both internal and external engagement, and 'growing a sustainable workforce' initiatives. The post holder will demonstrate excellent customer service skills, be able to work to deadlines, work on their own initiative with the ability to effectively organise own workload.
About us
Our vision for Single Corporate Services
Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
This vacancy is part of the Single Corporate Services Division.
Job responsibilities
The vision for our single corporate services is to:
* Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
* Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
* Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
* Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
* Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
* Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
* Build resilience for individuals and our teams.
The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in-person leadership. The arrangements and frequency will be agreed locally.
This is an exciting opportunity for someone eager to join a vibrant, forward-thinking team that values adaptability, communication, and ongoing learning. You will have a key role in shaping the organisation's learning culture and contributing to the success of apprenticeships, career opportunities, and initiatives.
For further details, please see enclosed Job Description and Person Specification document.
Person Specification
Qualifications
* Level 3 business administration qualification, equivalent level qualification or relevant experience within business administration
* Level 2/3 qualification in customer service or equivalent
* Maths and English at GCSE grade 4-9/A*-C OR Level 2 Functional Skills OR equivalent OR willingness to work towards
Experience
* Proficiency in the use of Microsoft Office applications
* Business administration experience within health service or similar
Knowledge
* Ability to achieve high levels of accuracy
* Excellent communication, interpersonal and organisational skills
* Able to deal/liaise with staff at all levels
* Able to identify and prioritise workload
* Understanding of confidentiality and discretion
* Able to work independently to deliver on deadline as required
* Able to recognise the importance of teamwork and the ability to work independently
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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