The Directorate PA will provide a full and comprehensive administrative service to the Head of Operations and manage and co-ordinate the administration in the Secretariat, ensuring the most efficient and effective use of resources. The post holder may have line management responsibility for admin staff within the Secretariat and will be responsible for the coordination of the work and requirements identified, flagging up any issues that may come to light. The Directorate PA will undertake general office duties including the taking and typing of minutes, reports, other correspondence, actioning any requirements identified within the typing. They will answer and manage calls and be the main point of contact for the Service Manager for Trafford. Ensure all SLT meetings take place and are recorded accurately to ensure the safe running of the service in regards to our service users. To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers/clinicians To facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, and supervision To ensure all managers / clinicians are in receipt of all papers required for meetings Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations. We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond. Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options. Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity. Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users. For further details / informal visits contact: Name: Tom Hughes Job title: Admin & Performance Manager Email address: tom.hughesgmmh.nhs.uk Telephone number: 07875944520