Taylor Rose is a Top 60 Law firm with a national footprint across the UK. We are committed to developing our employees and to delivering outstanding service to our customers. Our vision is to continue to deliver #smart #modern #law and to embrace and develop our employees through their legal career.
We are seeking an experienced individual to assist in a 6-month contract position, based preferably in our Peterborough office, but also centrally in our Carter Lane office. This can be offered as a hybrid position with a 2 day/3 day split. We are seeking two individuals to work alongside the Commercial and Finance team in allocating and clearing legal aid costs associated with our family and crime teams. The contract will be a minimum of 6 months, and whilst a contract, we are a business who are expanding and are moving into some exciting transformation and growth plans.
This role involves but is not limited to:
* Coordinating Legal aid costing.
* Costing and submission of Legal Helps.
* Submit outcomes on CCMS for discharging certificate.
* Upload final order to complete discharge of public funding certificate.
* Allocate costs for counsel on CCMS so counsel can submit their bill.
* Address general notifications and actions on CCMS.
* Request orders from the courts or other parties involved.
* Search Mattersphere for Court Orders, Attendance Notes, Certificates or any other documentation required by the external costs for drafting bills.
* Liaise with Chambers, Experts, other Professionals for updates on matters or the request for amended fee notes/invoices.
* Chase Fee Earners for their approval on matters in the billing process to progress matters and get the final bills paid.
* Download BACS statements to calculate BACS total and work out the Analysis.
* Send BACS Statements to all offices and others.
* Separate the POA report into individual Fee Earner Reports to send.
* Identify files that are within the time period for claiming a payment on account. Then submit POA’s on CCMS and old style certificates.
* Request Recoupments on CCMS and the LAA for old style certificates.
* Request reinstating certificates for matters that need additional work i.e. counsel was not paid but matter was finalized.
* Go through the trackers and identify matters that are stuck in the billing process and find a solution.
* General Ad Hoc for FE and External Costs – intervene and assist if required.
* Upload documents and assessed letters onto the portal if this has not been done.
* Check accounts and ledgers for evidence of payments for the bills and send the externals where appropriate.
* General administration of documents – filing, scanning and archiving.
* Urge ALL to use the portal when communicating with FE and External Costs to ensure the fluidity and efficiency of the portal (we are all then updated in real time).
* Change the status on the matters in the portal to reflect the stage when it is out of sync.
* Send files for costing on behalf of fee earners if they are inundated with caseload.
* Send signed documents/other documentation from the FE to the external costs.
* Locate and send files out for costing through the portal, ensuring all relevant costing documents are available so the externals can cost the matters.
Requirements:
* Experience of CCMS and CMRF.
* Good understanding of the accounting system, the banking system and case management systems.
* Full knowledge, experience and understanding of the Solicitors Accounts Rules is required.
* Ability to communicate at all levels and across all departments.
* Ability to prioritize and meet deadlines.
* Ability to work well independently and as part of a team.
* High levels of attention to detail.
* Professional approach.
* Strong verbal and written communication skills.
* Willingness to travel to other offices.
Taylor Rose will contact you by telephone or email regarding your application. We do not ask for personal details upon application and all emails will come from a legitimate email address. If you are asked to respond to an application with your personal details, then please contact the Recruitment team.
Company Core Values:
Aspire: To challenge convention, an entrepreneur with energy for change. To be the best we can be.
Innovate: To creatively evolve our working practices, use our revenue and resources in a virtuous cycle of improving our people, systems and growth.
Integrate: Bring together people and systems into a cohesive force.
Commit: To work with integrity and invest in long term relationships, creating a strong market position and delivering sustained commercial advantage.
Job Types: Full-time, Fixed-term contract
Contract length: 6 months
Pay: From £25,000.00 per year
Benefits:
* Company events
* Company pension
* On-site parking
Schedule:
* Monday to Friday
Experience:
* Finance: 1 year (preferred)
Work authorisation:
* United Kingdom (required)
Location:
* Peterborough PE3 6SB (preferred)
Willingness to travel:
* 25% (preferred)
Work Location: Hybrid remote in Peterborough PE3 6SB
Reference ID: JTDLAPET
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