Job summary A vacancy has arisen for a Senior Medical Secretary/Team Lead for the Maxillofacial Department, Royal Victoria Infirmary where we are looking for an enthusiastic, reliable, highly motivated and forward thinking candidate to undertake this role. The post holder will provide a comprehensive and efficient secretarial and administrational service to the Consultants and their team. They should be able to integrate well within the existing team be flexible in supporting the needs of the service and have a genuine desire to contribute to providing a quality service for patients. Interview Date Friday 11 April 2025 37 Hours 30 Minutes/Week You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy. NO AGENCIES PLEASE Main duties of the job Applicants must be suitably qualified, have experience as a Medical Secretary with knowledge of medical terminology and be able to work unsupervised and independently, be able to follow policies and procedures within the department. They must possess good keyboard and IT skills to include Microsoft Office software and be able to demonstrate good communication and organisational skills. The role has variety and several ad hoc demands. About us Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites: o Freeman Hospitalo Royal Victoria Infirmary (RVI)o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)o Newcastle Dental Hospitalo Newcastle Fertility Centreo Northern Centre for Cancer Care, North Cumbriao Northern Genetics Serviceo Cramlington Manor Walks These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS. We also have offices at Regent Point in Gosforth and community sites. Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'. For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust Date posted 20 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 317-2025-10-060 Job locations Royal Victoria infirmary 317 02 Royal Victoria Infirmary NE1 4LP Job description Job responsibilities Responsible for the organisation of secretarial support to Consultants, Junior Medical Staff and other clinical staff within the Consultants team i.e. Specialist Nurses. Responsible for the day to day management of the administrative/secretarial team, including supervision of the administrative staff, delegation of tasks and co-ordination of annual leave and undertake appraisals of junior staff. Contribute to a comprehensive efficient and effective administrative and clerical service. Contribute to a consistently high standard of patient care as a member of a multi-disciplinary team. Cover Senior Medical Secretary posts Trust wide as required. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Job description Job responsibilities Responsible for the organisation of secretarial support to Consultants, Junior Medical Staff and other clinical staff within the Consultants team i.e. Specialist Nurses. Responsible for the day to day management of the administrative/secretarial team, including supervision of the administrative staff, delegation of tasks and co-ordination of annual leave and undertake appraisals of junior staff. Contribute to a comprehensive efficient and effective administrative and clerical service. Contribute to a consistently high standard of patient care as a member of a multi-disciplinary team. Cover Senior Medical Secretary posts Trust wide as required. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Person Specification Qualifications & Education Essential NVQ Level IV Business Administration or Diploma qualifications or equivalent level qualification / relevant experience English Language qualification GCSE Grade C or equivalent level qualification / relevant experience Advanced keyboard skills including a very high standard of word processing skills (e.g. OCR / RSA III or equivalent level qualification / experience) Knowledge & Experience Essential Experience of Healthcare (patient related) secretarial procedures including NHS systems Experience as Medical Secretary Extensive knowledge of Medical Terminology Desirable Proven experience in staff management Skills & Abilities Essential IT Skills to include office software packages Excellent communication skills Ability to work unsupervised Audio typing experience Desirable Ability to manage time effectively and work on own initiative Person Specification Qualifications & Education Essential NVQ Level IV Business Administration or Diploma qualifications or equivalent level qualification / relevant experience English Language qualification GCSE Grade C or equivalent level qualification / relevant experience Advanced keyboard skills including a very high standard of word processing skills (e.g. OCR / RSA III or equivalent level qualification / experience) Knowledge & Experience Essential Experience of Healthcare (patient related) secretarial procedures including NHS systems Experience as Medical Secretary Extensive knowledge of Medical Terminology Desirable Proven experience in staff management Skills & Abilities Essential IT Skills to include office software packages Excellent communication skills Ability to work unsupervised Audio typing experience Desirable Ability to manage time effectively and work on own initiative Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name The Newcastle upon Tyne Hospitals NHS Foundation Trust Address Royal Victoria infirmary 317 02 Royal Victoria Infirmary NE1 4LP Employer's website https://careers.nuth.nhs.uk/why-us (Opens in a new tab)