Description Part Time- 30 hours per week (this can be worked in 4 days or across 5 days, Mon-Fri) Maternity cover fixed term contract until 30 January 2026. Salary £21,200 per annum depending on experience (£26,500 full time equivalent) Location: IB (International Baccalaureate®) Global Centre, Cardiff Hybrid working opportunity: working from the office at least one day per week About the Job The Assistant to the Director of Assessment provides organisational and administrative support to the Director of Assessment, and coordinates the administrative functions of the Assessment team within the Education office. This role manages the Director of Assessment’s meeting schedules, internal stakeholder requests, prepares presentations and pro-actively coordinates the production of reports and other tasks. Where needed, the Assistant will take minutes at Assessment related meetings, follow up on actions, prepare reports, handle information requests and perform functions such as preparing correspondence, arranging conference calls, organizing meetings, making travel arrangements and information management. The post holder serves as the go-to staff member for staff in the Assessment team on matters related to operations, budgeting, special projects, staff induction and communication. Key Responsibilities Manages the Director of Assessment’s appointments, schedules, and electronic calendar to ensure the most efficient use of time. Maintains an up-to-date, accurate and detailed diary / calendar. Anticipates the Director of Assessment’s work deadlines. Manages access to the Director as appropriate and prioritises and handles all requests with confidentiality, tact and efficiency. Provides support and coordinates meetings and events, including scheduling, invitations, booking rooms and conference facilities, drafting or collating agendas, preparing and distributing documents and taking minutes. Plans and manages all travel arrange of the Director of Assessment including transportation, accommodation, visas, expense report submission, clear and concise itineraries, meeting schedules, agendas and related documents ahead of travel. Co-ordinates the production of departmental reports to strict deadlines and to a high standard. About You Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, and MS Apps), Adobe Acrobat, and Social Media web platforms Exceptional written and verbal communication skills Experience of writing internal and external communications. Ability to work with all levels throughout the organisation as well as with external contacts, showing initiative, professionalism, sensitivity, Passion for the IB mission. International mind-set. A high work ethic, concern for and commitment to quality, flexible, proactive approach, team player. Excellent organisational and planning skills. In addition to your salary, we offer an attractive range of benefits including: 10% employer pension contribution Enhanced family friendly benefits 25 Days annual leave, plus public holidays, with the choice to buy up to 5 days additional annual leave Life assurance 4x annual salary Flexible working hours Paid volunteering leave Excellent continuous professional development 1.5 % Flexible benefits allowance Health and wellness schemes Cycle to Work scheme Discounts on a range of products, including days out Cash back opportunities available from a wide range of retailers Employee Assistance Programme Free on-site car parking Please note that in September 2025 our Cardiff Office will relocate to Fusion Point One, Dumballs Road, Cardiff, CF10 5BF. The building is a 5-minute walk from Cardiff Central Station and a 10-minute walk to the city centre. Our new offices will have 60 parking spaces available which will be reservable online. Applications are being received until 18 February 2025 We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants.