EA - Oxford Circus
* £55,000 per year
* £26.45 an hour whilst temping
* Fully office-based - 5 days per week
Hours:
* 09.30 - 18.30 each day
The role of EA:
* Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, transportation, and detailed travel agendas for both domestic and international trips.
* Calendar Management: Maintain and organise the executive's schedule, including coordinating meetings, appointments, and events. Prioritise and manage multiple calendars.
* Personal Assistance: Handle personal tasks such as managing household staff, overseeing personal property, coordinating family events, and other personal errands as needed.
* Expense Management: Track and reconcile expense reports, ensuring accuracy and compliance with company policies. Manage the budget and financial transactions related to executive travel and personal expenses. Process expenses using Concur.
* Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Handle correspondence, phone calls, and emails with professionalism and discretion.
* Administrative Support: Prepare reports, presentations, and other documents as required. Maintain confidentiality of sensitive information and files. Cover reception duties as needed.
* Event Planning: Organise events, parties, and social functions for both professional and personal occasions.
* Office Management: Oversee printing, binding, managing databases, and filing systems as appropriate. Implement and maintain procedures and administrative systems.
* Errand Running: Run errands to support the executive and the broader team as necessary.
* Project Management: Assist in special projects and initiatives, ensuring timely completion and high-quality results.
* Problem Solving: Proactively address issues and resolve conflicts, ensuring minimal disruption to the executive's schedule and commitments.
* Reception cover: All the EA's cover Reception occasionally, so you will need to be happy with this.
The ideal EA:
* Experience: Minimum of 4 years of experience as an Executive Assistant, preferably in the financial services or private equity industry.
Skills:
* Exceptional organisational and time-management skills.
* Strong attention to detail and ability to multitask.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to handle confidential information with discretion.
Attributes :
* Proactive and self-motivated.
* Ability to work under pressure and meet tight deadlines.
* Flexibility to travel and adapt to changing schedules.
* Professional demeanour and a high level of integrity.