*No agencies please
About us
Garner & Hancock is one of West London’s longest established and most reputable law firms. We have the expertise to provide a full range of legal services for you and your business. The firm offers a full range of services including probate, wills, property (residential and commercial), family law, contentious probate, dispute resolution and employment.
Job Overview
We are seeking a proactive and organised Legal Assistant/Receptionist to join our team full-time. Key responsibilities include managing front-desk operations, providing comprehensive administrative support, handling billing and basic accounting tasks, and assisting with various legal duties such as document production, archiving and post management. The ideal candidate will be adept at multitasking, with strong communication skills and a professional demeanour. If you are detail-oriented and thrive in a dynamic environment, this position is perfect for you!
Responsibilities
Administrative Duties:
* Opening cases on our case management system,
* Conducting ID checks,
* Scheduling of deeds and documents,
* Organising and maintaining paper and electronic filing systems in accordance with procedures and standards,
* Typing and document production,
* Drafting of correspondence as required,
* Incoming and outgoing post management,
* Photocopying and scanning of documents and uploading them into the relevant folders,
* Updating documents on company systems,
* Managing and co-ordinating own daily workflow to support fee earners, practice manager and admin manager,
* File closing and archiving,
* Assisting with notarial admin duties,
* Assisting paralegals with admin tasks as assigned through the task management system,
* Other general administration tasks.
Accounting Duties:
* Billing – Raising, processing, and sending out bills to our clients via email and post,
* Recording incoming and outgoing payments onto our case management system,
* Processing payment by phone or online using our payment system,
* Processing of Settlement Agreements and ILAs,
* Generating debtor’s reports,
* Additional accounting tasks as assigned.
Receptionist Duties:
* Managing the reception desk at the front of the office,
* Answering the main office phone and directing clients to the correct department,
* Meeting and greeting clients in a professional manner,
* Monitoring stationery stock and raising order requests,
* Alerting fee earners of client arrival and keeping them up to date with any relevant issues that may arise,
* Keeping reception area clean and tidy.
Please note that this list is not exhaustive and other ad hoc duties are likely to arise.
What we offer
* Enhanced Sick-leave Policy
* Team health challenges
* Team and individual health challenge rewards
* Private Medical Insurance
* Employer Pension Contribution
* Season ticket loan
* Employee-discounted legal services
* Flexible work arrangements (home/office working)
* 20 days Annual leave exclusive of Bank/Public Holidays
* Christmas break fully paid
* Firmwide social events
* Great working environment
Qualifications
* Previous experience in a legal environment is desirable.
* Strong organisational skills with keen attention to detail.
* Excellent customer service skills.
* Proficient in analysing information and data accurately.
* Administrative experience within a professional setting.
Job Types: Full-time, Permanent
Pay: £22,000.00-£27,000.00 per year
Benefits:
* Company events
* Company pension
* Private medical insurance
Schedule:
* Monday to Friday
Ability to commute/relocate:
* Isleworth, TW7 6BH: reliably commute or plan to relocate before starting work (preferred)
Experience:
* Legal Secretary: 2 years (preferred)
Language:
* English (preferred)
Work authorisation:
* United Kingdom (required)
Work Location: In person
Reference ID: G&H-LA-09-2024
Expected start date: 07/10/2024
#J-18808-Ljbffr