Job Description
Key responsibilities:
* Prepare agenda and meeting packs, attend and minute any committee meetings as may be required. Manage the Board and committees’ diaries
* File and maintain company records or any other documents on the document retention system on the shared drive and Diligent Entities (Blueprint). Ensure internal corporate records of relevant entities are reviewed and complete
* Draft board minutes, resolutions and carry out usual company secretarial duties in relation to capital alterations, ownership change, dividend distribution, etc.
* Liaise with notaries, external auditors, foreign registrars and company secretarial agencies
* Filings at Companies House and equivalent in foreign jurisdictions
* Prepare responses and documentation (including extracts from group structure charts) to KYC requests from the Group’s clients
* Deputise and provide assistance to the Deputy Company Secretary
* Undertake any project work as requested by the Deputy Company Secretary
* To be alert to Conduct Risk issues, specifically the risk of harm to client interests, market integrity and/or competition in financial markets due to inappropriate practices or behaviours across the Group
Skills / experience required:
* Proven knowledge, understanding and experience of company secretarial work
* Experience of and ability to minute committee meetings and draft resolutions
* Good Microsoft Office (including Excel) skills
* Experience of Blueprint or equivalent company secretarial record system preferred
* ICSA qualified or working towards ICSA qualification preferred
Personal attributes:
* Excellent interpersonal and communication skills
* Excellent organisation and follow through
* A team player with a proactive attitude
To all recruitment agencies – We have a dedicated in-house recruitment team responsible for identifying and hiring top talent. We do not engage with external recruitment agencies, and we kindly request that recruitment agencies refrain from contacting us or any employees regarding job placements or candidate submissions for our open positions. Please respect our policy and understand that we will not be responsible for any recruitment fees or charges associated with the submission of any unsolicited resumes. In the event that we require external assistance for a specific recruitment effort, we have established relationships with preferred partners, and we will reach out to them directly.