Looking for a part-time office assistant to join my client's office in the heart of Egham.
Will be working 20 hours a week - 5 days a week 10AM-2PM
Client Details
A large, well-known company based in Egham.
Description
* Oversee the general upkeep and organization of the office environment.
* Manage office supplies, ensuring inventory levels are maintained and orders are placed as needed.
* Coordinate with vendors and service providers for office maintenance and supplies.
* Supervise and support administrative staff, ensuring efficient workflow and productivity.
* Act as the first point of contact for office-related inquiries and issues.
* Key Holder
* Meet and greet for visitors and meeting room set up
* Handling incoming and outgoing mail, including postage
* Working with the finance team regarding invoicing
* Health and Safety Awareness - reporting on relevant issues to maintenance and senior management as necessary
* Watering plants - where applicable
* Liaise with Marketing team
* Manage incoming calls to the office
* Manage security access to the office and records
* Onboarding new starters
* Inducting key holders and liaising with HR
* Liaising with contractors - usually via internal Maintenance
* Maintenance of Office Coffee machines
* Process expense reports and assist with budget tracking.
* Maintain and update office records, systems, and databases.
* Organize team events and other company activities.
Profile
* Proven experience as an Office Manager or similar role.
* Excellent organizational and time-management skills.
* Strong verbal and written communication abilities.
* Proficiency in IT tools/software, e.g., Microsoft Office, Google Workspace
* Ability to multitask and prioritise under pressure.
* Discretion, professionalism, and attention to detail.
* Ability to work with all levels of staff within the organisation.
* Ability to be flexible, understanding that sometimes requirements can change.
* Proactive manner, ability to use own initiative, and willingness to accept responsibility.
Job Offer
* Monday to Friday
* 20 hours per week
* Immediate start
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