Health, Safety & Environmental Administrator
KeyMed (Medical & Industrial Equipment) Ltd. (OKM) | Corporate | Fixed-term contract
Type of employment: Temporary help
Function: Administration
Location: Southend-on-Sea, England, United Kingdom
In this role, you will support the Head of Environmental Health, Safety & Sustainability and the wider HSE&S and Facilities department to ensure relevant departmental and operational activities are completed, whilst ensuring related records are controlled and updated.
*Please be aware this is a 12-month fixed-term contract.*
Your responsibilities
* Book and manage travel arrangements for the department, including transfers, hotels, flights, or in-country travel.
* Arrange travel itineraries and any special travel requirements.
* Complete expenses for the Head of Environmental Health, Safety & Sustainability.
* Arrange a variety of meetings including departmental, performance reviews, development, and training.
* Support the HS&E team with externally hosted HS&E databases and software platforms for Risk Assessments, Incident Management, Display Screen Equipment, Statutory Inspections, and Eyecare.
* General department administration duties and taking/logging telephone messages.
* Work with other members of the team to facilitate department tasks and procedures.
* Liaise with the Facilities department regarding shared tasks and operating systems such as Allianz and Service Providers.
* Take minutes at key meetings and associated groups, and publish them within agreed timescales.
* Demonstrate previous experience in a varied administrative role.
* Good working knowledge of Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.
* Able to work on own initiative and exercise effective judgement and sensitivity to changing needs and situations.
* Clear and concise, professional written and spoken English communication skills with the confidence to interface with all levels of the organisation.
* Ability to present information in a structured and balanced way.
* Motivated to drive organisational improvement, and capable of questioning and challenging company practices.
* Team-oriented mindset.
* Patient Focus - We put patients at the heart of everything.
* Integrity - We do the right thing.
* Innovation - We look for new ways to make things better.
* Impact - We take accountability and get things done.
* Empathy - We care for one another and work together.
* In addition to a competitive salary, you will receive a generous annual leave entitlement.
* You will be eligible to receive private medical cover.
* Comprehensive company pension scheme.
* You will receive an annual health check with BUPA, funded by us.
* Employee Assistance Program to support your health, mental, and emotional well-being.
* At our HQ, we have a subsidised staff restaurant and free parking.
* We support work-life balance with flexible working hours and hybrid remote working.
* Other benefits include discounted gym and wellness memberships, cashback, and discounts with major UK retailers, and so much more!
About Olympus Corporate
The Corporate Division is responsible for centralized functions that include Finance and Controlling, HR, IT, Quality Management, and Supply Chain Management. It provides essential services and support to all business divisions. Moreover, it is an important project initiator and leader within the international network.
Further information:
Valuing diverse perspectives and lifestyles is closely aligned with our core values. We would therefore like to encourage all candidates to apply - regardless of gender, nationality, ethnic and social origin, religion, age, disability, sexual orientation, marital status, identity or conditions and restrictions which cannot be shown.
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