Overview of the Role at MFX:
We are seeking a dedicated and detail-oriented Operations Manager to cover a maternity leave period of 10 months with the potential of the turning the role into a permanent role. This temporary role is crucial in ensuring the continuity of our operations, payroll, and administrative functions. The ideal candidate will have experience in bookkeeping, payroll management, logistics co-ordination and operational support. This position offers an opportunity to contribute to a dynamic team and gain experience in a variety of operational tasks.
Responsibilities and duties:
Financial Administration:
* Process invoices using Hubdoc and ensure timely processing.
* Handle purchase orders, including processing, delivery notes, and quotations.
* Track and reconcile expenses and assets.
* Make payments using online banking software
* Generate and review financial reports as needed.
Payroll Management:
* Coordinate payroll with external payroll accountants and maintain the payroll journal.
* Reconcile payroll data and address any discrepancies or corrections.
* Contract and Documentation Management:
* Administer employee contracts, EMI agreements and other option documents.
* Manage grant claims and maintain related documentation.
* Oversee timesheet management and address any issues.
Operational and Administrative Support:
* Coordinate meeting room bookings, visitor management etc
* Conduct and support organisational audits.
* Create and maintain company boards on Monday.com.
* Develop and implement operational strategies.
Order and Shipping Coordination:
* Process customer orders, create invoices, and liaise with relevant departments to ensure preparation and shipping.
* Process internal orders, manage lead times
* Manage shipments and resolve any issues related to orders.
Marketing and Office Supplies:
* Locate and manage marketing materials such as posters and promotional items.
* Order and maintain office supplies and ensure that the office environment is well-stocked.
Event Planning and Team Engagement:
* Plan and organise team social events.
* Coordinate logistics for team-building activities and other events.
Onboarding and HR Support:
* Oversee onboarding for new starters and assist with the recruitment process.
* Manage annual assessments and Personal Development Plans
Policy and Document Creation:
* Write and update company policies, employee handbooks, and process maps.
* Create and update documents including PowerPoint presentations.
Maintenance and Services:
* Arrange for services and maintenance such as PAT testing and sterilisation.
* Handle incoming and outgoing post.
Qualifications:
* Proven experience in Bookkeeping, Business Administration, Finance, and Logistics.
* Strong organisational and multitasking skills.
* Proficiency in Xero, Hubdoc, Microsoft Office Suite and familiarity with Monday.com.
* Excellent communication and interpersonal skills.
* Ability to handle confidential information with discretion.
Key Competencies:
* Attention to Detail
* Time Management
* Problem-Solving Skills
* Team Collaboration
* Adaptability
Job Types: Full-time, Temp to perm
Contract length: 10 months
Pay: £32,000.00-£36,000.00 per year
Experience:
* Bookkeeping: 1 year (preferred)
* Xero: 1 year (preferred)
Work Location: Hybrid remote in Stevenage
Application deadline: 16/10/2024
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