About The Organisation At Shirebrook Academy we are committed to inspiring all members of our academy community to be the best that they can be. We believe that having the highest ambitions and aspirations for our students will help them to reach their true potential and we understand that this is achieved through a shared focus on excellent standards and expectations each and every day. Our curriculum enables our learners to build their knowledge, understanding and skills over time and underpinning this is our dedication to high quality learning and teaching. We work together in a mutually inclusive environment that respects every individual and their contribution. We know that we all have a responsibility to support each other and enable everyone to access their learning opportunities effectively and safely. About the Role To assist the Finance Manager to ensure that financial and administrative tasks are undertaken in agreement with agreed policies, appropriate legislation, financial regulations and standing orders, including input of data on to the Trust’s accounting software, running and preparing reports, carrying out reconciliations including ParentPay, scanning & filing, disseminating financial information where required, carrying out internal control checks, and other tasks. To assist the Finance Manager as required with administrative tasks including taking minutes of meetings, and filing. To handle cash and cheques to include the counting and accurate recording of receipts, entering of data onto academy finance computer software systems and spreadsheets and undertaking visits to the bank as and when required. To update and process transactions on the School Fund FMS database. To process invoices onto the accounting database in accordance with ACET policy and procedure. To check statement and purchase orders monthly to make sure accounting software is accurate and kept up to date. To keep an up-to-date record of budget/authorised signatures for audit purposes. To support the finance team in the processing of information onto ParentPay software system. To process academy and school fund petty cash payments as stated within the academy finance manual. To reconcile the petty cash boxes on a monthly basis. To carry out monthly reconciliation of accounts as instructed by the Finance Manager. Bill external users of the mini bus Record, order and issue Academy uniform to students Record the use of pupil premium vouchers for the academic year Ensure the recovery of outstanding debt is dealt with according to academy procedures. To assist with the administration of trips and offsite visits. All ACET staff are expected to: • Appropriately maintain the confidentiality of the working environment • Promote and support the aims, ethos and vision of the academy/trust • To comply with all ACET policies and procedures • To comply with all statutory guidance as relevant for their role, including the Health and Safety at Work Act 1974 • Work in a flexible manner, undertaking any reasonable duties commensurate with the salary and grade of the post • Work in other ACET academies, as required (with travel payment if appropriate) The purpose of this job profile is to provide an overview of the duties and responsibilities involved in this role, however it is not intended to be exhaustive. In consultation with the post holder, this profile may be reviewed and could be subject to change during the course of employment. Specific vacancy requirements: 5 GCSEs including English & Mathematics at Grade 4 (or equivalent Level 2) Evidence a good standard of literacy / numeracy Commitment to attend appropriate training and development, taking ownership of personal development and being willing to pursue development opportunities Person specification Desired skills, qualities and qualifications: Experience of working in an administration role Experience of working in a school environment An understanding of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection. Ability to prioritise and organise work effectively Ability to work to tight deadlines and to remain calm under pressure Good interpersonal skills – able to deal effectively and develop positive and effective working relationships with a wide range of people at all levels Competent in the use of standard office software applications such as Word, Excel, email and internet Knowledge of school-based software systems, for example SIMS Excellent oral and written communication skills Flexible, able to multi-task and adapt to changing priorities, with a can-do attitude Discrete when dealing with sensitive and / or confidential matters Excellent time management / prioritisation skills A good team worker whilst retaining the ability to work on own initiative Listens to others’ points of view, seeks feedback and deals with it constructively, shares knowledge and good practice, adaptable to change for improvement. Understands and respects the importance of confidentiality Address: Shirebrook Academy, Common Lane, Shirebrook, Mansfield, NG20 8QF InspireAA