Job Title: HR Administrator
Location: Barnsley, South Yorkshire
Company Overview:
AmcoGiffen is an established and growing engineering specialist organization that plays a vital role in maintaining and enhancing transport infrastructure throughout the UK. We are involved in a diverse range of innovative engineering projects, encompassing both planned and reactive maintenance works. Join our dynamic team and contribute to supporting our valued colleagues.
Role Overview:
As an HR Administrator, you will report to the HR Shared Service Lead and be responsible for providing comprehensive administrative support to the HR Function, which caters to a workforce of approximately 1,500 employees across the UK. This role requires a proactive and organized individual who can thrive in a fast-paced environment and ensure that HR functions run smoothly and effectively.
Key Responsibilities:
* Record Maintenance: Keep accurate records relating to training certifications, assessments, medicals, and other essential HR documentation. Ensure all filing systems are current and easily retrievable.
* Work Planning: Organize your workload to prioritize tasks and meet set deadlines.
* Documentation Production: Generate folders, letters, reports, emails, forms, and schedules using various PC-based software applications.
* Administrative Duties: Handle internal administrative tasks such as ordering stationery, booking meeting rooms, coordinating internal training, producing training certificates, processing time-sensitive documents, and performing general photocopying duties.
* System Monitoring: Update and monitor HR and training systems (e.g., SkillsID, Sentinel, Cascade) to ensure compliance and accuracy.
* Support for Training Team: Assist in monitoring and refreshing employee training skills and competencies, both internal and external.
* New Starters and Leavers Administration: Aid the HR team with administrative processes related to onboarding new employees and facilitating offboarding for departing staff.
* Invoice Processing: Review and process invoices through the COINS system as requested.
* Compliance and Sponsorship Support: Provide assistance to the training team in meeting compliance requirements and supporting employee sponsorship tasks.
* Document Distribution: Mail various HR documents to employees as necessary.
* Reporting and Audits: Contribute inputs for client and company reports and participate in audit processes as required.
* Miscellaneous Tasks: Assist with any other tasks deemed necessary by line managers.
Requirements:
To excel in this role, you should possess:
* Previous experience as an Administrator; experience within a HR environment is beneficial.
* Strong numeracy and accuracy skills.
* Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
* Excellent communication skills, demonstrating openness and respect.
* Ability to handle sensitive information with confidentiality.
* Strong time management and organizational abilities.
* Familiarity with the Cascade HR system (preferred but not essential).
* Experience with the Sentinel system (preferred but not essential).
What We Offer:
* Competitive salary negotiable based on experience.
* 25 days of annual leave plus bank holidays (increasing with service).
* Company contributory pension scheme.
* Life insurance and health cash plans through Westfield Health.
* Generous employee referral scheme.
* Comprehensive support and employee infrastructure to promote personal and professional development, providing clear pathways for career growth.
* Continuous learning opportunities.
* A safe and supportive work environment.
* Employee forums that encourage feedback and give employees a voice.
If you are an organized and detail-oriented individual with a passion for supporting HR functions, we encourage you to apply for the HR Administrator position at AmcoGiffen. Join our team and be a part of impactful engineering projects while helping our employees thrive!
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