Social network you want to login/join with:
We are seeking an experienced and highly organised Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be proactive, detail-oriented, and capable of handling a wide range of tasks with precision and professionalism. The Executive Assistant will play a pivotal role in ensuring the smooth operation of the executive's office, allowing them to focus on strategic decision-making and core responsibilities.
Job Description
* Calendar Management: Manage the executive's schedule, including scheduling and coordinating meetings, appointments, and travel arrangements.Ensure that the executive is well-prepared for all meetings and events by providing necessary materials and briefings.
* Communication and Correspondence: Handle incoming emails and correspondence, drafting responses and filtering priority items.Screen and prioritise phone calls, taking messages or redirecting as appropriate.
* Travel Coordination: Arrange domestic and international travel, including flights, accommodation, and ground transportation.Prepare travel itineraries and ensure all travel-related documents are in order.
* Administrative Support: Prepare, edit, and proofread documents, reports, presentations, and memos.Manage and maintain important documents and files, ensuring accessibility and organisation.Assist in the preparation and coordination of board meetings, conferences, and other events.
* Expense Management: Track and reconcile expense reports, ensuring accuracy and compliance with company policies.
* Information Management: Maintain confidentiality and handle sensitive information with discretion.Keep the executive informed of important internal and external updates.
* Project Support: Assist with various projects and initiatives as assigned by the executive team.Collaborate with other team members to ensure project deadlines and goals are met.
The Successful Applicant
* Proven experience as an Executive Assistant or similar role, with a track record of supporting senior executives.
* Strong organisational and time-management skills, with the ability to multitask and prioritise effectively.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite and other relevant software.
* Exceptional attention to detail and problem-solving abilities.
* Discretion and professionalism when handling sensitive information.
* Ability to work independently and as part of a team.
* Flexibility and adaptability to handle changing priorities and fast-paced environments.
* Bachelor's degree or equivalent experience preferred.
#J-18808-Ljbffr