Administrative Assistant/Receptionist An exciting opportunity has arisen for an experienced Administrative Assistant/Receptionist to join a leading organisation based in Belfast. This is a Full-Time, Temporary Position - with an immediate start. Working hours: Monday - Thursday: 8.50am - 5.00pm and Fridays: 8.50am - 4.25pm (36.5 hours per week) With an hourly rate of £11.92 per hour. A Basic Access NI Check is required. Job Role: You will be responsible for providing a comprehensive reception and administrative support to the Office (Programme, Placement and International Teams) and wider team as necessary. Essential Criteria: Previous Administrative and Reception experience within a similar role. IT proficient with the use and demonstrable experience of using Microsoft Office. Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels. Ability to manage and prioritise a busy workload with a high level of accuracy and confidentiality. Ability to work on your own initiative as well as part of a team. Main Duties and Responsibilities: Provide an efficient reception service and/or receive and respond to routine enquiries from/to customers/visitors (email/telephone/face-to-face), escalating requests as appropriate. Reproduce letters/documents/presentations typically using standard formats or templates. Carry out record keeping, filing, photocopying and data entry to ensure accurate records are maintained. Run automated or routine reports to support established Office information requirements (e.g. using QSIS.) Interrogate relevant databases to produce management information as required (e.g. QSIS.) Check information/figures against source data and report any anomalies. Enter data onto existing databases and/or spreadsheets. Provide administrative support to contribute to the smooth operation of Programme, Placement and International activities (e.g. mail shots, event/conference registrations) and assisting other teams as and when directed. Assist with the organisation of internal or external meetings/events/conferences through booking meeting rooms and processing catering requests and collating information or materials. Prioritise allocated tasks within daily routine, under the direction of the Office Manager, to ensure work is completed to time and appropriate standard. Follow established ordering procedures to ensure adequate supplies/resources (e.g. stationery) are available (within pre-determined limits) to meet work requirements. Processing forms and documentation following set procedures (e.g. invoices). To work flexibly, providing administrative support to other departments if required. Skills: Administrator Administration Business Support