Position: Communications Project Specialist
Salary Range: $58,000 – 62,000
Business Unit: Administration
Department: Communications
Reports To: Director, Communications and Outreach
About Philadelphia Works, Inc.
Philadelphia Works, Inc is the City’s Workforce Development Board. We are a quasi-public, non-profit organization serving both career seekers and employers. We invest public resources in a variety of workforce solutions. These solutions connect Philadelphia residents with employment and training opportunities and help employers find, grow, and retain local talent. For more information about our dedicated board members and staff, workforce news, labor market data, services, innovative initiatives, and current opportunities to connect, please visit .
Role Summary
The Communications team at Philadelphia Works (PhilaWorks) directs, manages, monitors, and maintains communication efforts for both the organization and the local public workforce system. It actively supports the organization’s five (5) business units and fourteen (14) teams.
From project initiation to project closeout, the Project Specialist works closely with and supports the Director of Communications and Outreach to plan, manage, and monitor all aspects of communication projects. This includes the development of standard operating procedures, project plans, charters, and/or proposals, quality controls (scopes/timelines/budgets), stakeholder management, document tracking and recordation, and monitoring and progress reporting.
This position will be responsible for the following duties:
* Act as the primary driver of major projects within the Communications team ensuring quality and responsiveness to developed timelines, scopes, and budgets.
* Facilitate effective communication strategies across all stakeholders within the organization and the system.
* Schedule, maintain, and manage project overview meetings with the Director, Communication and Outreach.
* Continual follow-up to ensure the project and monitoring timelines are being met and outstanding tasks are addressed.
* Serve as the single point of contact to ensure effective communication of project progress, goals, and deliverables.
* Assist the Communications team as they support events for the organization and system.
* Manage all logistical and communications efforts to deliver a comprehensive Quarterly Board of Directors Meeting.
* Perform other job-related duties and ad-hoc projects as assigned.
Requirements
Education/Professional Experience:
Bachelor’s Degree from an accredited college or university in Business Administration and 3 years’ experience in project support, project coordination, or project management. Experience in the communications field or PM Certification is preferred but not required.
Additional Eligibility Qualifications:
* Must possess project management skills and/or principles.
* Must possess highly developed interpersonal, verbal and writing skills.
* Must be a self-starter and able to work collaboratively with a variety of stakeholders.
* Must be highly independent and relationship-oriented.
* Must possess strong organization, problem-solving, and planning skills.
* Possess excellent time management skills and attention to detail.
* Ability to adapt to change and manage competing demands.
* Possess intermediate level Word, Excel, and PowerPoint skills.
* Possess solid experience in Office 365 and SharePoint.
What We Offer:
Philadelphia Works offers qualifying full-time employees a competitive benefits program including medical, dental, vision, 401(k), tuition assistance, life, and disability. We also offer company paid vacation, personal and sick leave days.
Equal Opportunity Employer:
Philadelphia Works is an equal opportunity employer and complies with all laws prohibiting discrimination based on race, color, religion, sex (including pregnancy, childbirth and related medical conditions, transgender status, and gender identity), gender, creed, age, national origin, ancestry, familial status, religion, physical or mental disability, veteran status, sexual preference, political affiliation, or any other basis protected by federal, state or local laws.
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