Legal Facilities Co-ordinator (12 Month Fixed Term Contract)
The Role
Our Facilities Co-ordinator will assist our Records and Facilities Manager and Facilities Engineer in the day-to-day running of both departments. You will work closely with both individuals to ensure the required service is provided and maintained throughout the firm. You will also deputise when required and have the flexibility to help cover COS responsibilities for any of our five offices if needed.
Your Duties Will Include:
Facilities:
1. Scrutinise and authorise invoices while ensuring the current budget is maintained.
2. Order various consumables for each office (sanitation products, cleaning supplies, and refreshments).
3. Assist in managing a programme of supplier reviews.
4. Assist in managing tender processes for key suppliers.
5. Monitor supplier performance.
6. Anticipate contract expiry dates and renewals.
7. Assist in managing associated risk and compliance issues, including undertaking the appropriate due diligence.
8. Ensure compliance with Health and Safety policy, fire drills, risk assessments, COSHH, and first aid in association with the Facilities Engineer.
9. Ensure Health & Safety notice boards are compliant and up to date.
10. Arrange fire drills for each office every six months with assistance from the fire marshals.
11. Arrange fir...