Job summary The purpose of the role is to: Offer general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way Undertake a variety of administrative duties to assist in the smooth running of the Practice including the provision of clerical support to clinical staff and other members of the Practice team Facilitate effective communication between patients, members the primary health care team, secondary care and other associated healthcare agencies Main duties of the job The duties and responsibilities to be undertaken by members of the Practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Practice Manager/Reception Supervisor, dependent on current and evolving Practice workload and staffing levels: Opening up/locking-up of Practice premises and maintaining security in accordance with Practice protocols Book in, amend and cancel patient appointments in line with practice policy, ensuring optimum efficiency of available appointments. Processing requests for visits, face to face appointments, telephone consultations and ensuring callers are directed to the appropriate healthcare professional Processing and distributing incoming and outgoing mail, both manual and electronic Taking messages and passing on information Processing repeat prescriptions in accordance with Practice guidelines Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures Ensuring all data is entered accurately into clinical system Checking and responding to emails daily Responding to tasks and notifications in clinical system Providing clerical assistance to Practice staff as required, including word/data processing, filing, photocopying and scanning Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter About us We are a training practice here at The Oaks. We have 3 GP Partners, 3 salaried GP's, 4 GP Trainee's, 2 HCA's, 2 Practice Nurses and several ARRS staff including Mental Health Practitioners, Clinical Pharmacists, Physician Associates and MSK practitioners. Our admin team is made up of the Practice Manager, Reception Supervisor, Medical Secretary and 6 receptionits/administrators. Date posted 03 February 2025 Pay scheme Other Salary £11.44 an hour Can discuss dependant on experience Contract Permanent Working pattern Full-time Reference number A1662-25-0000 Job locations Crompton Health Centre 501 Crompton Way Bolton BL1 8UP Job description Job responsibilities The duties and responsibilities to be undertaken by members of the Practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Office Manager/Practice Manager, dependent on current and evolving Practice workload and staffing levels: Opening up/locking-up of Practice premises and maintaining security in accordance with Practice protocols Book in, amend and cancel patient appointments in line with practice policy, ensuring optimum efficiency of available appointments. Processing requests for visits, face to face appointments, telephone consultations and ensuring callers are directed to the appropriate healthcare professional Processing and distributing incoming and outgoing mail, both manual and electronic Taking messages and passing on information Processing repeat prescriptions in accordance with Practice guidelines Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers Ensuring all data is entered accurately into clinical system Checking and responding to emails daily Responding to tasks and notifications in clinical system Clearing and re-stock consulting rooms as required Providing clerical assistance to Practice staff as required, including word/data processing, filing, photocopying and scanning Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter Job description Job responsibilities The duties and responsibilities to be undertaken by members of the Practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Office Manager/Practice Manager, dependent on current and evolving Practice workload and staffing levels: Opening up/locking-up of Practice premises and maintaining security in accordance with Practice protocols Book in, amend and cancel patient appointments in line with practice policy, ensuring optimum efficiency of available appointments. Processing requests for visits, face to face appointments, telephone consultations and ensuring callers are directed to the appropriate healthcare professional Processing and distributing incoming and outgoing mail, both manual and electronic Taking messages and passing on information Processing repeat prescriptions in accordance with Practice guidelines Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers Ensuring all data is entered accurately into clinical system Checking and responding to emails daily Responding to tasks and notifications in clinical system Clearing and re-stock consulting rooms as required Providing clerical assistance to Practice staff as required, including word/data processing, filing, photocopying and scanning Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter Person Specification Qualifications Essential GCSE grade A to C in English and Maths Experience Essential Experience working in a customer service role or administrating work Desirable Experience of working in a GP practice Experience on EMIS clinical system Experience on Docman Experience on Choose & Book Additional Essential Good interpersonal and communication skills Desirable Good IT skills Person Specification Qualifications Essential GCSE grade A to C in English and Maths Experience Essential Experience working in a customer service role or administrating work Desirable Experience of working in a GP practice Experience on EMIS clinical system Experience on Docman Experience on Choose & Book Additional Essential Good interpersonal and communication skills Desirable Good IT skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name The Oaks Family Practice Address Crompton Health Centre 501 Crompton Way Bolton BL1 8UP Employer's website https://www.theoaksfamilypractice.co.uk/ (Opens in a new tab)