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Receptionist/Business Admin Assistant, London
Client:
The Hartford
Location:
London, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
23b20a0e7d08
Job Views:
95
Posted:
22.01.2025
Expiry Date:
08.03.2025
Job Description:
We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.
This role is based on a 12 month fixed-term contract
The Hartford seeks an individual to work with the Office Facilities Assistant to provide a professional front of house service and the interface between staff, guests and essential services. Additionally, provide admin support to senior business leaders.
Job Responsibilities & Competence
Reception
* Provide reception services from 9.30am to 5.30pm, five days per week (additional hours ad hoc as work priorities dictate)
* Cover absences of Office Facilities Assistant i.e., lunch break/meetings/sickness/annual leave as agreed with Office Manager
* Register guests on Bevis Marks’ online system
* Meet and greet clients
* Ensure that all office facilities e.g., break-out areas, kitchens, meeting rooms etc are clean and functioning properly
* Prepare refreshments and assist with catering where required i.e., working lunches
* Field incoming telephone calls in a professional style, redirecting the calls as appropriate
* Management of Bevis Marks’ building passes for staff and guests
* Assist Office Facilities Assistant with managing couriers, ordering stationery and distribution of post
Business Admin Assistant
Administration assistance for 3-4 Leadership Team members, 4 Divisional Heads and the Distribution Lead
* Process expenses via PeopleSoft
* Book travel via Concur (online booking tool)
* Arrange meetings and events
* Process invoices via Coupa
Qualifications, Capabilities & Experience
* Strong organisational skills with the ability to handle a variety of duties within a timely and accurate manner
* Ability to effectively multitask and prioritise accordingly
* High level of customer service
* Excellent written and verbal communication skills
* Competency in Microsoft applications including Word, Excel, and Outlook, MS Teams
* FOH and/or customer service experience essential
* Experience in a similar corporate environment is desirable
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