Job Title: Finance Assistant
Reports to: Head of Finance
Duration of contract: One Year Fixed Term Contract. Extension subject to funding.
Hours of work: Part time 16 hours per week
Salary: £10,240 - £11,520 per annum
Location: Loftus Road Stadium; however, flexible working may be available in this role.
Direct Reports: NA
Role Summary:
The primary purpose of the role will be to work with the Head of Finance of QPR Community Trust. This will involve managing all transactional finance (Purchase and sales ledger, bank recs etc.) whilst offering all line managers ongoing support with financial administration of their respective departments.
Main Duties and Responsibilities:
* Purchase Ledger - process invoices including matching to purchase orders and coding to ledger, reconciliation of supplier statements, completion of two payment runs a month as well as ad hoc payments as required.
* Sales Ledger - issue sales invoices as per invoice requests and software reports, reconcile payments received, issue customer statements and ensure customer receipts are received in line with credit terms.
* Process staff expenses and petty cash requests, ensuring all policies are adhered to and receipts received.
* Reconciliation of bank accounts and cash/cheque handling/processing.
* Donations - process donations received via various platforms.
* Inter-company reconciliation - liaise with Club regarding inter-company transactions and reconciliation.
* Online bookings - process and reconcile with Stripe payment system (Sports Fusion).
* Reconciliation of casual staff pay spreadsheet and invoices from the system (Coachingtemp).
* Software systems used include: Advanced Financials, E-requester (Purchase order system), Coaching Temp (Online booking system for sessional coaches), Sports Fusion (Online booking system linked with Stripe payment platform), Goodbox (PDQ donation system), Paypal Giving (Online Donations).
* Ensure all activities are delivered to the standards outlined in the Trust/Club’s Equal Opportunities, Health and Safety, and Child Protection policies.
* Record and store sensitive data in line with the QPR Trust’s GDPR policies.
* Participate in the appraisal process.
* Undertake every opportunity to promote a positive image of QPR in the Community Trust and Queens Park Rangers Football Club.
* QPR in the Community Trust are committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.
Personal Specification:
Qualifications:
* GCSEs 5 A-C (Including Maths & English).
* AAT (Association of Accounting Technician) qualification (desirable).
Skills, Knowledge, Experience:
* Excellent numeracy and literacy skills paying close attention to detail.
* Excellent IT skills, including MS Office packages, especially Excel.
* Self-motivated and ability to work in a small team and take a proactive approach where required.
* Experience of working with accounting software, Advanced, Xero, or similar (desirable).
Personal Qualities:
* Ability to deal professionally, tactfully, and confidently with people at all levels, both internal and external audiences.
* Ability to work to tight deadlines and under pressure.
* Strong communication and interpersonal skills with the ability to develop relationships and communicate with staff at all levels.
* Strong organisational skills with the ability to plan and organise work, working to tight deadlines.
QPR Trust is a Disability Confident Committed employer. The Disability Confident scheme encourages employers to think differently about disability and take action to improve how they recruit, retain, and develop disabled people. Job applicants with a disability will be offered an interview if they meet the minimum criteria for the role.
As part of our safe recruitment practice, pre-employment checks will be undertaken before any appointment is confirmed. This will include an Enhanced Disclosure & Barring Service DBS Check.
Queens Park Rangers Football Club and QPR in the Community Trust are committed to Equality.
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