We're looking for an experienced administrator to join our Business Support Team.
Main duties and responsibilities
1. Accurate data input into Maximo (in-house CAFM system) and client Elogbooks system.
2. Accurately enter service details and costs onto a quote for client submission.
3. Create and manage quotes using Excel and Word.
4. Monitor and review follow-up work orders.
5. Run weekly and monthly reports to ensure data integrity.
6. Communicate efficiently daily with 3rd Party Suppliers and our clients.
7. Perform clerical work, such as filing, documentation, and customer service.
8. Maintain and update suppliers' information and customer records.
9. Compose and prepare materials and coordinate schedules for engineers and subcontractors.
Minimum Requirements
1. Previous administration experience.
2. Shows an enthusiastic approach with the ability to use own initiative to solve problems.
3. Strong organisational skills and ability to handle multiple tasks in a fast-paced environment.
4. Ability to make decisions in a timely fashion, coupled with the ability to investigate and weigh alternatives while understanding root cause analysis/risk mitigation strategies.
5. Supply chain/Facilities/Hard services understanding and awareness.
6. Proficient in Microsoft packages.
7. Highly organised and can manage several projects at the same time.
8. Flexible, fast-thinking, and conscientious.
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