We are looking for an experienced and meticulous Senior Bookkeeper / Accounts Payable and Receivable (AP/AR) Specialist to join our team. This role is pivotal in transitioning our AP/AR functions in-house, ensuring the seamless management of financial operations. The ideal candidate will bring at least 5 years of experience in a similar role, with a strong preference for those who have worked in the hospitality industry and are proficient in Xero software. You will play a key role in maintaining accurate financial records and supporting the overall financial health of the company.
Key Responsibilities:
Full-Cycle Bookkeeping
* Manage all bookkeeping activities, including maintaining the general ledger, performing bank reconciliations, and posting journal entries.
* Ensure the accurate and timely recording of all financial transactions.
Accounts Payable Management
* Take full ownership of the AP process, from invoice receipt through to payment.
* Build and maintain strong relationships with suppliers, ensuring timely and accurate payments.
* Reconcile supplier statements regularly and resolve any discrepancies promptly.
* Manage the accounts payable inbox, responding to queries efficiently.
* Supplier negotiation to fix pricing and streamline invoicing
Accounts Receivable Management
* Oversee all aspects of AR, including customer invoicing, payment collections, and account reconciliations.
* Monitor outstanding receivables and ensure timely follow-up on overdue accounts.
* Work closely with internal teams to resolve billing issues and maintain accurate AR records.
Financial Reporting and Analysis
* Contribute to the preparation of monthly management accounts by providing precise AP/AR data.
* Assist the Financial Controller with cash flow forecasting and preparation of financial statements, focusing on payables and receivables.
* Maintain and enhance financial controls within the AP/AR functions.
Compliance and Audit Support
* Ensure all financial activities comply with internal policies and regulatory requirements.
* Provide documentation and support during external audits, particularly concerning AP/AR records.
Process Improvement
* Identify and implement process improvements to optimize AP/AR workflows.
* Play an active role in the implementation and enhancement of financial systems, particularly Xero.
* Supporting management with POS system
Requirements:
* A minimum of 5 years of experience in bookkeeping and AP/AR roles, ideally within the hospitality industry.
* Proficiency in Xero software and advanced Excel skills.
* Strong understanding of AP/AR processes, best practices, and financial controls.
* Exceptional attention to detail and accuracy in financial record-keeping.
* Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
* Strong communication skills, capable of interacting professionally with suppliers, customers, and internal stakeholders.
* Ability to work independently with minimal supervision while being an effective team player.