Project Administrator - Permanent Opportunity in Gateshead!
Office Angels are seeking a proactive Project Administrator to join our clients team. Reporting directly to the Business Director, you'll collaborate with the project management team to ensure efficient and organised project support.
The Perks:
1. Permanent contract!
2. Location: Team Valley, Gateshead
3. Salary: Negotiable, depending on experience
4. Hours: Monday to Friday, 8:00 AM - 5:00 PM (30-minute unpaid lunch, two 15-minute unpaid breaks), full office based
5. Perks: Free onsite parking
6. 24 days annual leave + birthday off + public holidays
7. Long service benefits, including pension contribution matching and additional annual leave
8. Enhanced maternity and paternity pay
9. Corporate rate private healthcare plan
Job Purpose:
To provide comprehensive administrative support to the project management team, ensuring that all processes are maintained smoothly and efficiently.
Key Responsibilities:
10. Set up CRM projects and generate work completion certificates
11. Execute sales order contracts
12. Arrange pre-start meetings, prepare documentation, and issue minutes
13. Raise all project and sub-contractor purchase orders and maintain logs
14. Handle stock material requests and replenishment
15. Manage the administrative process for all projects within the team
16. Update programmes and project requirements
17. Create, print, and distribute site files for the Project team
18. Assist with compliance, management, and closure of key stages and documentation
19. Raise sub-contractor payment certificates for Project Manager sign-off
20. Address invoice queries and manage project documentation
21. Control system updates and uploads
22. Produce weekly cost reports for all projects and track profitability
23. Organise surplus material returns to suppliers
24. Create and manage project files
25. Scan and file all project returns
26. Maintain business logs and manage shared inboxes
27. Handle incoming project enquiries
Technical Competencies:
28. Proficient in Microsoft Office applications and various specialist software
29. Enthusiastic, fast learner with a strong commitment to excellence
30. Able to work efficiently in a fast-paced environment while maintaining accuracy
31. Strong verbal and written communication skills, capable of interacting with various departments and external contacts
32. Highly organised, with excellent time management and the ability to meet deadlines
33. Self-motivated and able to work independently
Experience Required:
34. Proven experience in a strong administrative role
35. Experience working in a fast-paced environment
36. High-level communication skills, both face-to-face and over the phone
37. Experience in project administration or a related sector is desirable, but not essential
If you're looking for a dynamic and rewarding role where your skills will make a real impact, apply today!
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.