Job summary The division of Children and Families would like to invite applicants for a 30.00 hours per week, Band 3 post to join the medical secretary team within Obstetric and Gynaecology Department at Doncaster Royal Infirmary/Bassetlaw Hospitals. They will need experience in managing the robust systems in place for the administrative engagement of patient pathways. They will need to be able to work flexibly as part of the team - sometimes across sites - to produce clinical correspondence using Medisec digital transcription software from outpatient and inpatient attendances. Experience in using the PTL (Patient Tracker List) to manage patient's pathway is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical / secretarial role is desirable. You will be required to display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues and the general public. Please be aware if you were successful at interview you would need to evidence the qualification certificates detailed in the person specification before an unconditional offer will be made. If you are unable to provide this the conditional letter will be withdrawn. Main duties of the job The post holder will support clinicians and support their colleagues to provide an efficient support to all members of the clinical teams. They will need experience in managing the robust systems in place for the administrative engagement of patient pathways. They will need to be able to work flexibly as part of the team - sometimes across sites - to produce clinical correspondence using Medisec digital transcription software from outpatient and inpatient attendances. Experience in using the PTL (Patient Tracker List) to manage patients pathway is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical / secretarial role is desirable. You will be required to display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues and the general public. About us Doncaster & Bassetlaw NHS FT is one of Yorkshire's Leading acute trusts, serving a population of more than 420,000 across South Yorkshire, North Nottinghamshire, and the surrounding areas. Our services are based over three main hospital sites employing over 6,000 colleagues. It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, so whether you spend just one year or fifty with us, it's our pledge to help you Develop, Belong and Thrive, Here. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to support a flexible working arrangement. If it works for the service, we will do our best to make it work for you. As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ communities. We offer a range of benefits including: o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement commencing at 27 days holiday per year plus bank holidays (pro rata).o Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers Date posted 31 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Pro Rata Per Annum Contract Permanent Working pattern Part-time Reference number 272-6720685 Job locations Doncaster Royal Infirmary Armthorpe Road Doncaster DN2 5LT Job description Job responsibilities Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential. Job description Job responsibilities Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential. Person Specification Qualifications/Training Essential Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification or experience Desirable RSA III or NVQ III or suitable equivalent level administrative qualification ECDL or equivalent qualification / demonstrable experience Business Administration Level II Apprenticeship Knowledge and Experience Essential Previous experience working in a clerical/administrative role Knowledge of medical terminology Demonstrable working knowledge of Microsoft packages including Word Customer Care Experience Ability to work to and promote Standard operating procedures / performance targets Desirable Fully conversant with all waiting list functions on PAS and the ability to action these independently. Thorough knowledge of health care system and processes Knowledge of Referral to Treatment Patient Access Policies and procedures Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment Personal Attributes & Skills Essential Ability to assimilate new practices and knowledge Ability to deal calmly and diplomatically with a range of personalities and situations Proactive, self-motivated and with a positive approach to work Flexible and adaptable, able to take direction and instruction from others Team Player with a professional approach to work and colleagues; able to develop good working relationships Desirable Awareness of Trust policies and protocols Person Specification Qualifications/Training Essential Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification or experience Desirable RSA III or NVQ III or suitable equivalent level administrative qualification ECDL or equivalent qualification / demonstrable experience Business Administration Level II Apprenticeship Knowledge and Experience Essential Previous experience working in a clerical/administrative role Knowledge of medical terminology Demonstrable working knowledge of Microsoft packages including Word Customer Care Experience Ability to work to and promote Standard operating procedures / performance targets Desirable Fully conversant with all waiting list functions on PAS and the ability to action these independently. Thorough knowledge of health care system and processes Knowledge of Referral to Treatment Patient Access Policies and procedures Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment Personal Attributes & Skills Essential Ability to assimilate new practices and knowledge Ability to deal calmly and diplomatically with a range of personalities and situations Proactive, self-motivated and with a positive approach to work Flexible and adaptable, able to take direction and instruction from others Team Player with a professional approach to work and colleagues; able to develop good working relationships Desirable Awareness of Trust policies and protocols Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Doncaster & Bassetlaw Teaching Hospitals NHS FT Address Doncaster Royal Infirmary Armthorpe Road Doncaster DN2 5LT Employer's website https://www.dbth.nhs.uk/ (Opens in a new tab)