Job summary To provide efficient secretarial and administrative support to clinical and non-clinical teams across all services in the building, adhering to procedures and processes within service timescales, whilst operating within a busy and demanding environment. Main duties of the job Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources Undertake general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff Maintain spread sheets and databases including the production of regular information reports Be responsible for organising and servicing meetings / events as required, including room bookings, taking accurate notes, transcription and circulation as appropriate Procurement - order stationery, clinical supplies and equipment stock Use own initiative to meet tight deadlines Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements. About us At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond. We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities. These include: generous annual leave entitlement which increases during your time with us excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes wellbeing support, including an in-house counselling service, external helpline and more staff networks and support groups We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect. Date posted 04 November 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 444-6761695-CG Job locations Warwick Resource Centre Warwick CV34 4GP Job description Job responsibilities For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements. Job description Job responsibilities For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements. Person Specification Qualifications Essential Good General Education (eg. GCSE English and Maths A-C) Knowledge and Skills Essential Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion Ability to manage and prioritise own and other's workload and use own initiative Understanding of working in a supervisory role Ability to deal professionally with enquiries from staff, service users and stakeholders Experience Essential Experience of working with a range of Microsoft Office packages (eg. Word, Excel, Outlook, PowerPoint and Access) Experience of using Trust IT systems Person Specification Qualifications Essential Good General Education (eg. GCSE English and Maths A-C) Knowledge and Skills Essential Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion Ability to manage and prioritise own and other's workload and use own initiative Understanding of working in a supervisory role Ability to deal professionally with enquiries from staff, service users and stakeholders Experience Essential Experience of working with a range of Microsoft Office packages (eg. Word, Excel, Outlook, PowerPoint and Access) Experience of using Trust IT systems Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Coventry and Warwickshire Partnership Trust Address Warwick Resource Centre Warwick CV34 4GP Employer's website https://www.covwarkpt.nhs.uk/ (Opens in a new tab)