Kickstart your career with a Modern Apprenticeship at the Scottish Land Commission.\n\nWe are looking for an organised and motivated individual to join our team as a Business Support Assistant. In this role, you will support our HR, finance, and \ngovernance teams with essential administrative tasks to ensure the smooth operation of our organisation.\n\nThis is an excellent opportunity for someone looking to begin or develop a career in business administration. As part of the apprenticeship, you will work towards a \nBusiness Administration SVQ3, with full support from UHI Inverness, while gaining valuable workplace experience. We are the Scottish Land Commission and believe that land and how we use it is at the very heart of a thriving nation. Our role is to provide leadership and advice in \nreforming the ownership and use of land in Scotland. We are a public body, set up to advise Scottish Government, Parliament and others on an ongoing programme of \nreforms to law and policy, and we provide leadership for changes in culture and practice.\n\nThe Scottish Land Commission is here to provide leadership and fresh thinking, underpinned by sound research, analysis and advice. Our Strategic Plan sets a \nfocus for our work on people, power and prosperity:\n\nâ Enabling people to participate in and influence decision about land;\nâ Diversifying the power and control in land ownership and governance;\nâ Using the value and benefits of land to create economic prosperity.\n\nPurpose of role\nReporting to the HR and Business Support Lead, you will play a key role in supporting the smooth-running of the organisation and helping us meet our statutory \nduties.\nYou will work closely with our other departments to support the delivery of our HR, finance and corporate services functions to help guide effective business planning. \nYou will also provide a range of general administrative support tasks including secretariat for the board of Commissioners, HR and finance administration tasks. \nThe role will be varied and will suit someone who enjoys working across teams.\n\nKey duties of the role:\nCorporate Support\n⢠Provide secretariat support to the Board, Committees and management team meetings, including co-ordination of meeting arrangements, collation of papers \n and minutes.\n⢠Provide executive support to the Chief Executive and Management Team.\n⢠Provide secretariat support to the Commission in the arrangement of all staff and management team meetings including preparation and creation of agendas and \n minutes.\n⢠Be the first point of contact for all enquiries into the Commission, including effectively managing the information, finance and HR mailboxes and main telephone line, \n providing timely responses to enquiries as appropriate.\n⢠Supporting colleagues to ensure the effective organisation of meetings, events, travel, and accommodation for staff and commissioners. This includes arranging \n hire cars, assisting with meeting room set up, arranging catering for meetings and tracking the Commissionâs travel for carbon monitoring purposes\n⢠Assist in delivering office support including helping with the day to day running of the organisation.\n⢠Provide support for the Tenant Farming Commissioner function and managing general enquiries.\n⢠Provide general project and administrative support as and when required to deliver the Commissionâs outputs.\n⢠Assist with the undertaking of DSE assessments, ensuring accurate records are maintained.\n\nHuman Resources\n⢠Assist with the smooth running of the HR function including, day to day administration of our Sage HR system.\n⢠Supporting the on and offboarding of employees and the recruitment process. \n⢠Booking of staff training and development, including liaising with staff and suppliers.\n\nFinance systems\n⢠Administration of the finance function including creation of purchase orders, processing of invoices, including securing relevant authorisation and liaising with \n suppliers.\n⢠Support the smooth running of the finance team through the processing of weekly and ad-hoc payment runs as required.\n\nEngagement and communications\n⢠Support effective relationships with stakeholders and suppliers that help delivery of the Commissionâs work including providing a point of contact for internal and \n external enquiries.\n⢠Deliver effective internal communications across the Commission encouraging governance compliance and supporting organisational improvement.\n\nGovernance and business systems\n⢠Deliver on good governance practices, accountability and compliance.\n⢠Contribute to organisational performance monitoring and reporting.\n⢠Keep CRM systems up to date and maintain accurate records of casework and other contacts.\n\nProfessional development\n⢠Completion of Business Administration SVQ3.\n⢠Take a proactive approach to own professional development by maintaining an active interest in relevant developments and committing to continuing \n professional development.\n⢠Support the professional development of colleagues by providing constructive feedback where appropriate.\n⢠Seek and share opportunities to be creative and realise continuous improvement in our delivery and impact of our work.\n⢠Support the development of the Land Commission by contributing actively to organisational planning processes such as quarterly milestones, annual business \n plan and three-year strategic plan.\n⢠Contribute to and support organisational development through behaviours and ways of working that bring our organisational values to life.\n\nKey Contacts\nInternal: Colleagues from across the Commission including the Board of Commissioners, Management, Policy, Good Practice and Corporate Services Criteria Essential Desirable\nQualifications & professional experience\nA good level of English and mathematics.\nExperience of working across teams within a busy office environment.\nFinance & HR systems\nStrong proficiency in using \nMicrosoft Office.\nExcellent written and verbal communication skills.\nExperience of financial and HR systems and processes\nCorporate Support \nExcellent organisational and analytical skills.\nAbility to manage own workload and proven ability to meet deadlines with a flexible approach when required and positively respond to change.\nExperience of working remotely or with minimal supervision.\nRelationships Ability to work across teams to deliver joint objectives, providing business support and advice as required.\nInterpersonal skills - able to engage with a range of suppliers, customers (internal and external) to contribute to the successful delivery of finance related services\nAbility to handle sensitive and confidential information with discretion. \nOther Willingness to travel to fulfil requirements of the post.\nProactive and organised approach to work.