Frenkel Topping Group is a specialist professional and financial service firm operating in the Personal Injury and Clinical Negligence space. We are seeking to recruit an Executive Office Assistant to join our Group. This role is a hybrid role with a minimum of 3 days a week in our Manchester office following the initial training period. Purpose: The purpose of the role is to provide personalised, secretarial, and administrative support at the highest level to the Board of Directors. This is an exciting role for an experienced high calibre Executive Office Assistant who thrives being involved in a growing organisation. You will help drive strategic projects, and meetings, facilitating the team’s efficiency. The successful candidate will report directly to the Director of Executive Office, providing operational and administrative support to enable delivery of our strategic aims. In addition to being organised and analytical, you must possess strong commercial awareness and be able to communicate successfully across all stakeholders. You will demonstrate the utmost level of professionalism and confidentiality, as well as being resourceful and effective by being efficient and forward thinking in your approach. Key responsibilities: Executive Office Assistant to the C-suite proactively managing their day-to-day workload, providing assistance in a discreet, diplomatic and efficient manner. Managing multiple email inboxes, filtering emails and replying as required. Maintain and coordinate complex diary management. Collation, creation, consolidation and issue of monthly board reports and agendas ahead of meetings. Minute taking at monthly strategy and board meetings, ensuring all aspects of meetings are organised and actions captured and chased. Organise national travel along with preparation of business itineraries. Organise dinner and events as requested. Information requests, document compiling for acquisition opportunities, data room management. Project support. Facilitate all legal, supplier, property and shareholder document signing for portfolio businesses. Preparing personal expenses and submitting credit card consolidation. Support in implementation of best practices and standards and ensuring stakeholders adherence. Working with all senior stakeholders and executive teams to ensure key deadlines, actions and milestones are tracked and delivered on time. Internal database and folder management of sensitive files and company documents, compiling and filing confidential letters and other documentation. Facilitate internal communications/first point of contact for all ad hoc queries and support for portfolio companies. Procurement management including the approval of invoices. Support the implementation of operational strategies to support growth, creating a culture that encourages ownership, initiative and best in class service. Person qualities: Ability to deliver on multiple and complex tasks simultaneously. Excellent communication skills. Excellent organisational skills. Excellent work ethic. Strong attention to detail. Strong verbal and written communication. Experience of working in a highly confidential environment. Trustworthy, diligent and very discreet. Superb professionalism. Demonstrate drive, energy, resilience, enthusiasm and determination. General responsibilities: This job description is current at the date shown, but in consultation with you, it is liable to variation by management to reflect or anticipate changes in or to the job. It is expected the post holder will when required, undertake other duties commensurate with the post and salary grading if required. Duties may involve having access to information of a confidential nature that may be covered by the Data Protection Act, be commercially sensitive or relate to client information. In such circumstances, confidentiality must be maintained at all times in accordance with the company policies. If you are unclear at any time, please refer to your line manager. Undertake all reasonable personal development actively designed to support you in your role. And last but not least, what's in it for you? We are passionate about growth and aim to provide every employee with a clear development plan, with regular reviews that enable them to reach their career goals. Working within an expanding business with an ambitious growth strategy. Fantastic benefits including private healthcare, flexible working opportunities, cycle to work scheme, company events, employee recognition and more About Frenkel Topping Group (FTG) At FTG we believe in living our values every day. We are committed to our values as set out below and if you share our value and passion and are looking for a rewarding career where you can make a difference, then we invite you to join our team. Give it heart – we’ve built an army of passionate and empathetic people who go the extra mile for their clients and team. Show resilience – as individuals and a team we’re inspired by our clients who show resilience every day. Our agility, our work ethic and our appetite for problem solving means we always find a way. Make it easy – We’re pro-active and responsive and go above and beyond to make our client’s lives easier. Act with integrity – We do what we say we’ll do and we do it with great care and expertise. We are proud of our clients' people and we honor the trust they put in us by delivering outstanding service and creating an amazing place to work. Respect – we treat our clients and each other as individuals and we take the time to walk in that person’s shoes to understand how we can provide support. Think differently – we connect communities, champion collaboration in our industry and we’re big on learning and development. We’re big believers in nurturing grassroots talent. Frenkel Topping Group is an equal opportunities employer that is committed to diversity and inclusion in the workplace. Frenkel Topping Group is proud to be Disability Confident Committed. If you are invited to an interview, please let us know if you require any reasonable adjustments during the recruitment process that will allow you to perform to the best of your ability. Please submit your CV and cover letter to apply for this role. Job Type: Full-time Pay: £28,000.00-£30,000.00 per year Schedule: Monday to Friday Work Location: Hybrid remote in Salford M50 2ZY