Main area Estates, Facilities & PFI
Grade Band 3
Contract Permanent
Hours Part time - 22.5 hours per week (Mon - Fri, 8.30am - 1.00pm)
Job ref 205-6812127-A
Employer University Hospitals of North Midlands NHS Trust
Employer type NHS
Site Royal Stoke University Hospital
Town Stoke on Trent
Salary £24,071 - £25,674 per annum, pro rata
Salary period Yearly
Closing 26/02/2025 23:59
Secretary
Band 3
Job overview
A vacancy has arisen for a Secretary within the Estates, Facilities and PFI Division at University Hospitals of North Midlands NHS Trust to work within a team of Administrative Staff providing secretarial and administrative support to our Division.
Main duties of the job
You will record annual leave and produce payroll reports for the Directorate, including the direct inputting of all Estates/Facilities Staff information onto the computerised EASY system and maintain the filing system for all personal files.
You will be part of the Administrative Team which provides administrative and secretarial services for this busy Directorate. You will have excellent communication and organisational skills in order to arrange meetings and organise diaries. Extensive experience of Word, Excel spreadsheets and minute taking is required. The ability to prioritise your own workload and meet deadlines are essential requirements for this post.
Working for our organisation
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM creates and encourages a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Detailed job description and main responsibilities
See attached Job Description.
For further information, please contact Lorraine Walker on 01782 676658.
Person specification
Qualifications
* Typing/word processing qualification to RSA2 or NVQ 2
* GCSE Grade C or equivalent in Maths and English
* Knowledge of NHS procedures
Experience
* Two years working in an office environment
* Experience of working within a team
* Previous working experience within NHS environment
Skills
* Experience of Microsoft Word/Excel/Outlook
* Knowledge of Trust systems e.g. Datix/Captor/EASY
Important information about your application
* All correspondence will be sent to you via the email address you applied from. Please ensure you check your emails regularly.
* References - please ensure you provide email addresses for all referees for the last three years of employment.
* We are committed to equality of opportunity and welcome applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. Appointment will be based on merit alone.
* Flexible working will be considered in line with Trust policies.
* New recruits are required to pay for their Disclosure and Barring Service check (and admin fee) prior to starting if the role requires a DBS check.
* We work with ‘trac.jobs’ to support our recruitment process. If you have any queries regarding this please read this privacy notice.
University Hospitals of North Midlands NHS Trust (UHNM) has been awarded the Gold Award for proudly supporting those who serve. We actively encourage applications from the Armed Forces community.
We will communicate with you regarding your job application via email. Please be aware that we cannot guarantee the security of any emails sent/received via non-encrypted format.
If you would like support completing an application form, please contact the recruitment department on 01782 675533 where one of our trained assistants will be able to help.
At UHNM we are fortunate to receive a high volume of applications for many of our roles, on this occasion we would reserve the right to close any advert early, therefore please apply without delay!
If you obtained your qualifications overseas, you will be required to provide an official government translation through ECCTIS (formerly known as NARIC). Please note, this is in addition to any professional registration requirements and not a replacement for your qualifications.
If you are currently in the UK on a visa, you must have at least six months remaining on your visa at the time of application to ensure sufficient time for the recruitment and training process associated with the role. The requirement of at least six months remaining on your visa does not apply to a Skilled Worker Visa, as a new Skilled Worker Visa would be required for a new role.
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