Description
JOB TITLE: Operations Administrator
LOCATION: JPMorgan Chaseside Bournemouth BH7 7DA
SHIFT PATTERN: Monday to Friday - 8am - 5pm, 40 hours per week
SALARY: £33,000 per annum
Main Duties & Responsibilities:
* Support onsite Management and Account Director with administrative assistance.
* Provide regular reports to Line Manager and Customer.
* Provide initiatives to contribute to improved and streamlined administrative processes.
* Adhere to stated company policies and procedures.
* Provide financial information to client when required.
* Responsibility for Purchasing and financial record keeping for the contract.
* Prepare presentations for monthly meetings as required.
* Liaise with facility and property managers regarding services and quotations.
* Coordinating help desk for South Coast.
* Monitor associated services through ABM and subcontractors.
* Develop and maintain effective two-way communications with clients, staff, subcontractors, and service providers.
* Payroll inclusive of time and attendance processing and record keeping of sickness and holidays.
* Vetting new staff and contractors across all South Coast sites.
* Coordinating and ensuring all work permits are approved.
* Managing onsite meetings and visitors, including note-taking.
Person Specification:
* Demonstrate experience of managing customer relationships.
* Financial and business acumen.
* Ability to work autonomously and manage own workload.
* Good PC skills and fluency with MS Office, SAP, PowerPoint, Word, Excel.
* Ability to work to critical targets and deadlines.
* Good planning & organizational skills with ability to prioritize.
* First-class communication skills.
* Commercially focused with a positive attitude.
* Confidence to suggest new ways of working or ideas for the contract.
* A flexible and adaptable approach to workload.
HEALTH & SAFETY RESPONSIBILITIES
* Always follow Group and company policies and procedures.
* Report any deficiencies in systems of work or equipment.
* Use all work equipment and personal PPE properly.
* Report any issues or training needs to your Line Manager.
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