Job summary This post involves the reception of patients within the Emergency Department and Urgent Care Centre using a number of computerised systems and Patient Administration System. As a Receptionist you will be part of a team providing an efficient reception and administration service. As first point of contact for our services you will need to demonstrate excellent interpersonal skills and the ability to communicate with staff and service users alike. You will need a good working knowledge of computer systems and possess excellent organisational skills. You will be confident in completing both individual and team tasks. A non-judgmental attitude is essential. Due to the nature of our work you will need to demonstrate a good understanding of confidentiality. Full training will be provided. Main duties of the job Responsible for the reception of patients and visitors to the Department and all reception duties concerned eg sorting post / filing / stock monitoring / photocopying / delivery checks/scanning/booking transport. Responsible for the timely and accurate management of patient information in the Department Responsible for registering new patients on the Patient Administration Systems ensuring data is retrieved and recorded accurately as the information is fed into other systems within the hospital To receive and deal with telephone calls from patients and service users Book all clinic appointments for ED/UCC patients and ensure that all appointments which require cancelling or amending are reallocated for patients. About us If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes. We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented From April 1 2024 we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary, If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post. Full Job Descriptions can be found in the adverts supporting documents Date posted 21 February 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year PRO RATA Contract Permanent Working pattern Part-time Reference number C9439-25-0161 Job locations Darlington Memorial Hospital NHS Trust Hollyhurst Road Darlington County Durham DL3 6HX Job description Job responsibilities Responsible for the reception of patients and visitors to the Department and all reception duties concerned eg sorting post / filing / stock monitoring / photocopying / delivery checks/scanning/booking transport. Responsible for the timely and accurate management of patient information in the Department Responsible for registering new patients on the Patient Administration System/Symphony/System One ensuring data is retrieved and recorded accurately as the information is fed to other systems within the hospital To generate and send out letters to patients inviting them to contact the department to make an outpatient appointment (Partial Booking), taking account of clinic rules, urgent/routine ratios, cancelled clinics and specified return timescales for review patients and if no response a letter is sent to the patients GP and the referral is cancelled from the Patient Administrative System to allow best utilisation of outpatient clinic appointment slots and ensure no wasted capacity if patients do not respond To receive and deal with telephone calls from patients To ensure that all appointments which require cancelling or amending are reallocated for patients Booking of transport for patients, where medically necessary Identifying potential overseas visitors on arrival for appointments or admissions and inform overseas patient interviewer to ensure appropriate action is taken To ensure that patients calling the department are dealt with in a prompt, responsive and courteous manner at all times in order that patients are satisfied with the service provided by the Reception Team to ensure the Trust is portrayed in a positive manner Liaise effectively with patients, general practitioners, hospital staff and other professional bodies to ensure the smooth running of the department Ensure patient satisfaction and confidentiality is maintained throughout Deal with distressed, abusive and/or complaining customers face to face and via the telephone Provide a service to patients and secretaries regarding requests/queries Able to work under pressure both supervised and unsupervised carrying out duties in accordance with departments Policies and Procedures ensuring quality standards are adhered to Compiling and sending clinical letters as required Ensure all patient demographic information is collected and updated. Job description Job responsibilities Responsible for the reception of patients and visitors to the Department and all reception duties concerned eg sorting post / filing / stock monitoring / photocopying / delivery checks/scanning/booking transport. Responsible for the timely and accurate management of patient information in the Department Responsible for registering new patients on the Patient Administration System/Symphony/System One ensuring data is retrieved and recorded accurately as the information is fed to other systems within the hospital To generate and send out letters to patients inviting them to contact the department to make an outpatient appointment (Partial Booking), taking account of clinic rules, urgent/routine ratios, cancelled clinics and specified return timescales for review patients and if no response a letter is sent to the patients GP and the referral is cancelled from the Patient Administrative System to allow best utilisation of outpatient clinic appointment slots and ensure no wasted capacity if patients do not respond To receive and deal with telephone calls from patients To ensure that all appointments which require cancelling or amending are reallocated for patients Booking of transport for patients, where medically necessary Identifying potential overseas visitors on arrival for appointments or admissions and inform overseas patient interviewer to ensure appropriate action is taken To ensure that patients calling the department are dealt with in a prompt, responsive and courteous manner at all times in order that patients are satisfied with the service provided by the Reception Team to ensure the Trust is portrayed in a positive manner Liaise effectively with patients, general practitioners, hospital staff and other professional bodies to ensure the smooth running of the department Ensure patient satisfaction and confidentiality is maintained throughout Deal with distressed, abusive and/or complaining customers face to face and via the telephone Provide a service to patients and secretaries regarding requests/queries Able to work under pressure both supervised and unsupervised carrying out duties in accordance with departments Policies and Procedures ensuring quality standards are adhered to Compiling and sending clinical letters as required Ensure all patient demographic information is collected and updated. Person Specification Special Requirements Essential Flexibility for 24/7 service cover Experience Essential Reception Experience Desirable NHS experience Qualifications Essential 5 GCSEs Grades A to C or NVQ Level 2 in Business Admin/Customer Care or equivalent experience Desirable Experience in microsoft packages Special Skills and Knowledge Essential Excellent organisational skills Ability to work under pressure Ability to prioritise Keyboard skills Excellent communication skills Desirable NHS experience Person Specification Special Requirements Essential Flexibility for 24/7 service cover Experience Essential Reception Experience Desirable NHS experience Qualifications Essential 5 GCSEs Grades A to C or NVQ Level 2 in Business Admin/Customer Care or equivalent experience Desirable Experience in microsoft packages Special Skills and Knowledge Essential Excellent organisational skills Ability to work under pressure Ability to prioritise Keyboard skills Excellent communication skills Desirable NHS experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name County Durham & Darlington NHS Foundation Trust Address Darlington Memorial Hospital NHS Trust Hollyhurst Road Darlington County Durham DL3 6HX Employer's website https://www.cddft.nhs.uk/ (Opens in a new tab)