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Direct message the job poster from JPS Chartered Surveyors - Valuers & Auctioneers
Auctioneer, Insolvency agent, RICS Registered Valuer, Director JPS Chartered Surveyors, 4th Generation Auctioneer, Fellow of RICS
About Us:
JPS Chartered Surveyors is a reputable firm regulated by RICS, specialising in the valuation and disposal of machinery and business assets for Insolvency Practitioners, Lenders, and Private Companies. We pride ourselves on our professional integrity and commitment to excellence.
Job Overview
We are seeking a highly organized and proactive Office Manager to oversee and enhance our administrative operations. The ideal candidate will possess strong administrative skills, excellent phone etiquette, and the ability to communicate effectively with team members and clients. This role is crucial in supporting our professional staff, ensuring operational efficiency, and developing new processes in line with our digital transformation.
Duties
1. Oversee daily office operations and assist in implementing new digital procedures to enhance productivity and efficiency.
2. Maintain accurate financial accounts, including invoice recording, payment tracking, and client account reconciliations.
3. Handle incoming calls and correspondence with professionalism and courtesy.
4. Provide comprehensive administrative support, including preparing professional reports, typing inventories, handling correspondence, and managing cases through our CRM system.
5. Oversee HR administration, including recruitment, onboarding, employee management, and relations.
6. Manage Health & Safety records, ensuring compliance and scheduling recurring tasks.
7. Organise meetings, prepare agendas, and take minutes as necessary.
8. Liaise with suppliers for purchases, renewals, event/travel bookings, and building improvements.
9. Foster a positive team environment through effective communication and team management.
Qualifications
1. Proven experience in an office management or administrative role is essential.
2. Strong organisational skills with the ability to prioritise tasks effectively.
3. Excellent verbal and written communication skills are a must.
4. Proficiency in Sage Line50 or similar accounting software is advantageous.
5. Experience in supervising staff and managing teams is preferred.
6. Proficiency in Microsoft Office Suite.
7. Ability to work independently as well as collaboratively within a team environment.
Job Type: Full-time
Pay: From £30,000.00 per year
* Company pension
* Free parking
* Life insurance
* On-site parking
* Private medical insurance
If you are a motivated individual with a passion for organisation and team management, we encourage you to apply for this exciting opportunity as an Office Manager.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Retail Office Equipment
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