About The Role Are you an experienced administrator/ coordinator looking for a new challenge ? Do you want to make a difference ? We are seeking an organized and proactive Rota Coordinator to manage the scheduling of staff across our team. The successful candidate will be responsible for ensuring adequate coverage, maintaining up-to-date rosters, and handling any last-minute changes efficiently. In this role, you will also play a key part in building and maintaining strong working relationships with management teams, clinicians, operational colleagues, and external stakeholders, ensuring a seamless and collaborative approach to workforce planning. This is a part time role for 22.5 hour per week over Wednesday, Thursday and Friday from our Dorking office. Key Measures: • Ensuring stipulated rota cover is fully achieved accurately and in a timely fashion. • Ensuring rota administration deadlines are met and maintained • Database and spreadsheet management. What you'll be doing • Rota Management: Create clinical and operational rotas to ensure adequate cover for the Out of Hours Service. • Filling Rotas: Proactively fill vacant shifts by liaising with clinicians and operational staff. • Compliance: Ensure all clinicians meet compliance requirements and maintain accurate records. • Onboarding: Facilitate the onboarding process for new clinicians, ensuring they are fully trained and compliant before their first shift. • Relationship Building: Build and maintain strong relationships with clinical and operational staff to ensure smooth rota management. • Team Collaboration: Work collaboratively with team members to achieve common goals and support each other in managing the rota effectively. • Administrative Support: Provide administrative support as required by the service, including answering phones, filing, and other tasks. • Reporting: Compile and manage databases and spreadsheets, and produce internal and external reports as needed. • Risk Management: Identify and report any potential risks, such as staff shortages, to the Rota Manager. • Training: Attend regular training sessions and stay updated with new protocols and procedures. What we'll look for in you • Fully computer literate with the ability to manage and manipulate database information. • Exceptional communication and influencing skills to facilitate effective rota cover. • Excellent organisational skills and the ability to prioritise workload with a flexible approach to changing demands. • High levels of interpersonal and communication skills. • Relevant operational experience in a healthcare environment is desirable. • Ability to work independently and make confident decisions. • Ability to travel to other sites for training and support as required.