We are looking to hire a Project Administrator for our Manchester office.
Location of office – Manchester
Main Purpose of the Job
Based primarily in our Manchester office, you will provide administrative support to project managers and their wider teams within the Transport and Land Development Business Unit. As part of your responsibilities, you are required to undertake general administrative duties to support the wider business. The role will also support our North Wales office in Mold where you will be expected to work from 2-4 days per month. Flexible working arrangements can be agreed locally with your line manager.
Main duties –
* Provide support to project directors and project managers
* Prepare job setup documentation
* Manage and keep up to date Project Management Plans
* Project document control including archiving
* Preparation and submission of project invoices
* Track progress of invoices until paid and keep PM notified
* Preparation, formatting, and presentation of project documents
* Supporting teams with bid activities when required
* Assist in ensuring H&S requirements are met by project team
* Maintain compliance with all projects related BMS requirements
General Administrator duties:
* Day-to-day administrative tasks such as photocopying and scanning
* Diary Management for the management team within the office
Preparation of key documents and correspondence
* Ensuring compliance with the Business Management System, where required
* Organisation and Maintenance of case file documentation
* Preparation of relevant invoices, and arrangement of payment
Essential
* Previous Administrative Experience
* Excellent IT-literacy, proficiency with MS Office (Word, Excel, PowerPoint, and Outlook)
Preferred
* The ability to demonstrate knowledge and awareness of operating within a busy administrative function
* Excellent written and verbal communication skills
* Attention to detail
* The ability to plan, schedule and arrange own activities to accomplish objectives
* A collaborative approach, effectively working with others to achieve team success
* Strong attention to detail and the ability to work under pressure
* Driving licence with own transport
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