Business Finance Assistant – Belfast
Full Time hours
Temporary Contract
Main purpose of job
To be responsible to the appropriate officer in assisting with the provision of a financial and systems service to ensure the business needs of the Department are met in an efficient and cost-effective manner.
To carry out duties associated with the management of expenditure, income, information, and systems for the Department.
To be responsible for ensuring that allocated tasks and the tasks of relevant staff are carried out to ensure the required standards of service delivery are maintained.
Summary of responsibilities and personal duties
The post holder shall assist in the provision of advice and guidance to Departmental staff on a range of finance and systems related matters. Post holders will be expected to work across the full range of duties and responsibilities.
To take day to day responsibility for monitoring the procurement of goods and services (purchase orders) and processing direct payments in accordance with relevant council and departmental procedures.
To assist the appropriate Officer in the preparation of all documentation in relation to quotations or tenders, maintaining a procurement database and participating in the evaluation of relevant quotations and tenders as appropriate.
To monitor and resolve invoice related queries and compliance issues in conjunction with departmental and corporate staff ensuring deadlines are met.
To be responsible for the maintenance of the Department petty cash/floats and the timely recoupment of same from the Finance and Resources Department.
To maintain records associated with the payment and receipt of grants and to liaise with Departmental staff regarding grant payment issues.
To collate and prepare weekly and monthly income and VAT returns for the Department in line with all relevant procedures.
Full Job Description available
Essential criteria
Experience
Applicants must, be able to demonstrate by providing personal and specific examples, at least one-year relevant experience in each of the following three areas:
1. assisting in the collation, review and analysis of budget and financial reports and processing all associated financial transactions.
2. dealing with the receipt of income including the completion of reconciliations and, or the processing of orders for goods and services in accordance with the relevant processes and procedures; and
3. supervising staff on a daily basis within an office environment including programming workloads and priorities.
Other Information:
Location: Belfast
Hours: 37 per week
Hourly Rate of pay: £15.98 per hour plus holiday pay
Target Start Date : 30 December 24
Closing Date of CVS: 26 December 24
To Apply: If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact our office to speak to one of our consultants.
We are an equal opportunities employer. We welcome applications from all suitably qualified persons.