Main area Mental Health Grade Band 4 Contract Permanent: 37.5 hours - flexible working between core hours of 8am and 6pm Hours
* Full time
* Flexible working
Job ref 437-7058204
Employer Greater Manchester Mental Health NHS Foundation Trust
Employer type NHS
Site Adult Forensic Services
Town Prestwich
Salary £26,530 - £29,114 per annum
Salary period Yearly
Closing 22/04/2025 23:59
Care Group Secretary (Senior Administrator)
Band 4
Job overview
The Care Group Secretary will provide a full and comprehensive administrative service to the Care Group. The postholder will be expected to coordinate the Senior Leadership Team secretaries across the Care Group ensuring the most efficient and effective use of resources. The postholder will be responsible for ensuring organisation the Care Group Triumvirate diaries and other senior managers diaries, preventing conflicts and ensuring the Care Group is represented by a Senior Leads at Trust Group (as appropriate).
The Care Group Secretary will be responsible for ensuring all administration requirements of the Care Group and other Senior Leaders in the Care Group have their administration needs met by planning of administration resource and supporting with forward planning.
Main duties of the job
The post holder will have line management responsibility for the admin and clerical staff within the Care Group and will be responsible for the coordination of the work and requirements identified, flagging up any issues that may come to light.
The Care Group Secretary will undertake general office duties including the taking and typing of minutes, reports, other correspondence, actioning any requirements identified within the typing. They will answer and manage calls and be the main point of contact for the Care Group Team.
Working for our organisation
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Detailed job description and main responsibilities
Please see attached job description and person specification
Person specification
Experience
* Extensive Diary Management
* Minuting complex meetings
* Working with MDT or in NHS environment
* Working knowledge of systems
* NHS Experience
* Managing Staff
* PARIS (EPR systems)
Knowledge and Skills
* Reliability
* Flexibility
* Managing an information system
* Team Working
* Managing a team
* Time Management
* NHS Experience
Important Information about working for GMMH:
All positions within the Trust are subject to satisfactory pre-employment checks, for further information on the checks required please visit the NHS Employers website www.nhsemployers.org
The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.
Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.
The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.
We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.
**Please note, this vacancy may be closed at any time if sufficient applications have been received**
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