Accounts Payable - Finance Assistant, up to 2 months, Luton (office based) 14 p/h
We are looking for an immediately available Purchase Ledger clerk to join a small finance team 100% site based on the outskirts of Dunstable. You will have at least 2 years previous Accounts Payable experience and be immediately available to start work. The Position is on a month-to-month temporary basis. Full time.
You will play a key role in supporting the day-to-day management of the purchase ledger processes, ensuring the accuracy, timeliness, and compliance of all transactions related to supplier invoices, payments, and records. The ideal candidate will possess strong communication skills, attention to detail, and a good understanding of accounting principles, particularly in the areas of accounts payable and purchase ledgers.
Invoice Processing:
* Review, match, and process supplier invoices against purchase orders and delivery notes to the appropriate cost centres and account codes.
* Verify the accuracy of invoice details and resolve any discrepancies with suppliers or internal teams.
* Maintain an up-to-date purchase order log and ensure all purchase orders are accurately reflected in the accounting system.
Payment Processing:
* Assist in the preparation and execution of weekly payment runs to suppliers.
* Ensure payments are made in accordance with agreed terms and accurately reflect outstanding liabilities.
* Prepare payment lists and reconcile supplier accounts to ensure no outstanding payments or overpayments occur.
Supplier Account Reconciliation:
* Reconcile supplier statements to the records on a monthly basis.
* Investigate and resolve any discrepancies, ensuring that all discrepancies are addressed promptly.
* Maintain and monitor the accounts payable ledger, ensuring all transactions are accurate and up to date.
Data Entry and Record Keeping:
* Ensure all financial data is entered into the accounting system accurately and timely.
* Maintain electronic and paper records of invoices, payments, and supporting documentation in an organized manner.
* Assist with the preparation of financial reports and internal audits as needed.
Communication with Suppliers and Internal Teams:
* Build and maintain strong relationships with suppliers, addressing inquiries related to payments, invoices, and discrepancies.
* Communicate with internal departments, such as procurement and finance, to ensure timely and accurate processing of invoices and payments.
* Collaborate with team members and management to improve processes and address any purchase ledger-related issues.
* Work closely with team members to create and implement a trust wide procurement strategy.
Compliance and Control:
* Ensure all activities are carried out in compliance with internal controls, policies, and financial regulations.
* Assist with VAT reporting and ensure proper documentation is maintained for tax purposes.
* Assist in maintaining accurate records for audit purposes and provide necessary support to auditors as required.
General Administration:
* Support the purchase ledger team in various administrative tasks.
* Assist with month-end closing procedures, ensuring all relevant invoices and payments are processed.
* Provide backup support to other finance functions as needed, including accounts receivable or payroll.
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