South Tyneside and Sunderland NHS Foundation Trust
We are looking for an enthusiastic individual with a flexible approach to provide an effective and efficient administrative service within Recruitment Services.
The post holder will support the recruitment process by undertaking pre-employment checks and other administrative functions, such as requesting references and processing invites to interview, as well as providing support to cover reception duties, meet and greet visitors, and produce ID badges.
We are a dynamic and diverse team committed to providing an excellent recruitment service to managers and applicants using electronic systems, as well as providing advice and guidance where needed. Therefore, good computer/IT (working knowledge of Microsoft Office), keyboard, and communication skills are essential to the role.
Applicants must possess:
* Basic IT Skills
* GCSE level pass at C grade or above in English and Mathematics (or equivalent) or NVQ Level 2 in Administration (or equivalent).
* Previous administration experience.
* Ability to communicate information to a range of people on various matters face to face, by telephone, and in writing/email.
* Standard keyboard/typing skills and working knowledge of Microsoft Office Suite.
Main duties of the job
The Human Resources and Organisational Development Directorate delivers a wide range of HR transactional services to South Tyneside and Sunderland NHS Foundation Trust, plus two Subsidiary Companies. Our Recruitment Services Team is at the center of ensuring the very best staff are recruited to deliver high-quality care to our patients/service users.
Main duties of the role will include:
* Support the pre-employment check process with regard to processing DBS applications, recording of checks, and checking systems for the return of information e.g., DBS/occupational health.
* Undertake pre-employment checks in line with NHS Employment Check Standards, for example, requesting employment references or right to work checks.
* Inputting data into NHS Jobs/ESR system/other databases/IT systems with speed and accuracy and within specified deadlines.
* Maintain employee personal files/filing system in line with standard business processes.
* Arrange start dates for new employees.
* Provide cover for Trust Headquarters Reception staff and duties as necessary (between 8.00 am and 5 pm), for example, setting up and issuing ID badges and receiving, opening, and distributing post for the HR Department and other corporate functions within Trust Headquarters.
Please note the Trust cannot offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit Gov.UK for further information.
About us
Please help us by adding your telephone number to your application form; this will allow us to contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award-winning teams. We have a passion for research, innovation, and tackling inequalities. We are committed to respect, fairness, and civility and promote a compassionate, caring, and positive culture/working environment.
We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity, and in particular those from under-represented groups. Looking after our workforce's health and wellbeing is a priority for STSFT. We also provide access to high-quality education, training, career progression, and support. Flexible working is supported via the Trust's Flexible Working Policy.
The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialized services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support, and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.
Job responsibilities
Deliver high-quality customer-focused HR administrative support and assistance to the Recruitment Services Team and other colleagues across the HR Directorate.
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DETAILS OF THE ROLE.
Person Specification
Physical Skills
* Requirement for speed and accuracy and keyboard skills.
Experience
* Previous administration experience.
* Previous experience of using ESR.
Qualifications
* Basic IT Skills
* GCSE level pass at C grade or above in English and Mathematics (or equivalent) or NVQ Level 2 in Administration (or equivalent).
Skills and Knowledge
* Ability to communicate information to a range of people on various matters face to face, by telephone, and in writing/email.
* Demonstrable customer service skills.
* Ability to operate office equipment.
* Ability to identify errors/data discrepancies.
* Working knowledge of Microsoft Office Suite.
* Ability to adapt to changing workload.
* Ability to prioritize work to meet deadlines.
Employer name
South Tyneside and Sunderland NHS Foundation Trust
#J-18808-Ljbffr