Please refer to the full job description & person specification Candidates should have good numerical skills, be self-motivated and able to multi-task. You will be required to work on your own initiative and demonstrate a willingness to help others as a key member of the team. You will be expected to be able to prioritise work tasks and meet deadlines to fulfil the requirements of this post. The successful applicant will possess exceptional organisational skills and will be integral to the day-to-day smooth running of the ARC KSS team, working closely with the ARC senior leadership team. Previous experience of working in an NHS setting is an advantage but is not essential. Key Responsibilities To undertake where required typing which may include touch type from audio and/or copy type from written documentation which may include letters, emails, reports and any other correspondence as required Create documents / spreadsheets / reports as required using IT Systems Use Trust systems to input electronic data as required To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries Receiving and dealing with telephone enquiries as appropriate To maintain diaries as required Input and look up data on Trust IT systems in accordance with Trust policy Analyse and extract complex data sets from a number of different sources To ensure post is opened daily and dealt with accordingly Arrange meetings and appointments as necessary Take minutes or notes at meetings and distribute/file these as appropriate To assist colleagues as directed by the Supervisor/Line Manager in times of pressure of work Co-operate in the introduction of new technology and new working practices to ensure the smooth running of the department Photocopying, scanning and filing letters and documents as required Analytical and Judgemental Skills / Freedom to Act Ability to analyse and extract complex data sets from a number of different sources Ability to make decisions and take actions within the team relating to routine enquiries, whilst receiving support and supervision Ability to recognise situations that should be referred onto the Supervisor/Line Manager and take prompt and appropriate action Receive and open incoming post and take action as required Participate in regular appraisal Planning and Organisational Skills Excellent organisational and prioritising skills Organise own day-to-day work tasks showing an ability to prioritise in order to achieve set timescales Undertake work that has been prioritised by the Supervisor / Line Manager Book and monitor room bookings Arrange hospitality as requested Coordinate and Arrange meetings including diary management to ensure availability and attendance