We are seeking a detail-oriented Payroll Coordinator to process and manage our payroll across multiple entities within the organisation. Ensuring that all employees are paid accurately and on time while maintaining compliance with payroll regulations, tax laws, and company policies.
Duties
Payroll Processing & Administration
1. Process monthly payroll for multiple entities within the group.
2. Ensure accurate calculation of wages, bonuses, deductions, overtime, and statutory payments (e.g., SSP, SMP, SPP).
3. Verify and input payroll data, including new starters, leavers, and contract changes.
4. Reconciliations – AOE, Lottery, Charity deductions, loan repayments, cycle to work, fines etc.
5. Ensure compliance with HMRC regulations and process PAYE, NI, and pension contributions.
6. Sage and Global administration.
Payroll Compliance & Reporting
1. Prepare and submit RTI (Real Time Information) reports to HMRC (FPS).
2. Administer pension schemes and ensure contributions are processed correctly.
3. Manage payroll reconciliations, including PAYE, NI, and pension deductions.
4. Assist with year-end payroll processes, including P60s and P11Ds and the annual pensions audit.
Employee Support & Queries
1. Respond to payroll-related queries from employees and management.
2. Provide support on tax codes, payslips, deductions, and benefits.
3. Liaise with HR and Finance to ensure accurate payroll records.
Process Improvement & Systems Management
1. Maintain and update payroll systems with accurate employee records.
2. Identify and implement improvements to payroll processes to enhance efficiency.
3. Stay updated on legislative changes affecting payroll and advise management accordingly.
HR Administration support
1. Maintain and update service holiday records and birthday lists.
2. Maintain monthly employee numbers file.
3. Keep digital Personnel file records up to date with scanning of documents.
4. Support any ad hoc requests from Group HR Director.
Skills
1. Proven experience in payroll administration, preferably in a group/multi-site environment.
2. Strong knowledge of UK payroll legislation, including PAYE, NI, pensions, and statutory payments.
3. Proficiency in payroll software (e.g., Sage, ADP, BrightPay, or similar).
4. Excellent numerical, analytical, and organisational skills.
5. High level of accuracy and attention to detail.
6. Ability to handle confidential information with discretion.
7. Experience with HR administration.
8. Payroll qualification (e.g. CIPP or equivalent).
If you possess the required skills and are eager to contribute to our team, we encourage you to apply for this exciting opportunity.
Seniority level
Associate
Employment type
Full-time
Job function
Finance, Human Resources, and Other
Industries
Furniture
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