About Upgrad'd Labs
Upgrad'd Labs is a forward-thinking organization dedicated to innovation and excellence in beauty and skincare. We thrive on creativity, collaboration, and continuous improvement. As part of our team, you’ll play a pivotal role in supporting both our financial and operational functions, contributing to the smooth running of our business.
Job Overview
We are seeking a proactive and detail-oriented Finance and Procurement Assistant to join our dynamic team. Reporting to the Financial Controller while also assisting the Operations Director, this role is essential in ensuring the seamless integration of financial and procurement processes. You will handle a diverse range of tasks, from bookkeeping to managing procurement activities, and supporting the preparation of management accounts.
Key Responsibilities
Finance Responsibilities
Bank Reconciliations:
* Perform regular reconciliations of bank accounts to ensure accurate records.
* Investigate and resolve discrepancies promptly.
Bookkeeping:
* Maintain up-to-date and accurate financial records using Xero.
* Record day-to-day financial transactions and complete the posting process.
Finance Administration:
* Process invoices, payments, and expense claims efficiently.
* Manage financial documentation, ensuring compliance with company policies and regulations.
Assisting with Management Accounts:
* Support the preparation of monthly and quarterly management accounts.
* Assist in analysing financial data and producing reports for internal stakeholders.
Procurement Responsibilities
Vendor Management:
* Assist in sourcing and maintaining relationships with suppliers and vendors.
* Negotiate contracts and terms to ensure cost efficiency.
Procurement Processes:
* Support the Operations Director& NPD Team in managing procurement activities, ensuring timely delivery of goods and services.
* Maintain accurate records of purchase orders, deliveries, and supplier information.
Inventory Oversight:
* Monitor inventory levels and assist in stock management to meet operational needs.
* Collaborate with relevant teams to ensure procurement aligns with project requirements.
Qualifications & Skills
Experience: Prior experience in a similar role, preferably within a fast-paced environment.
Education: Relevant qualifications in accounting, finance, business administration, or supply chain management (e.g., AAT, CIPS, or equivalent) preferred.
Technical Skills:
* Proficiency in accounting software (e.g., Xero, Sage, QuickBooks).
* Strong Excel skills, including familiarity with pivot tables and formulas.
Personal Attributes:
* Attention to detail and high levels of accuracy.
* Excellent organizational and time-management skills.
* Strong communication and interpersonal abilities.
* Problem-solving mindset with the ability to work collaboratively across teams.