As part of a new Centralized Billing function at NOV Downhole Technologies, you will be responsible for the billing process across the Europe & CIS area. Ownership of the billing process from document review and acceptance to raising of invoices against each transaction for sale, rental, and service is pivotal to improving current processes to ensure accounts receivable trends remain positive or are improved if required. Attention to detail is critical in this role, and it will be key to take ownership of time management on each billing transaction to assist with making a vital impact on the cash flow profitability of the area.
DUTIES & RESPONSIBILITIES:
* Communicate across the area with multiple stakeholders to ensure all transactions are being billed in a timely manner.
* Collate and audit all documentation relevant to each transaction for the billing process.
* Ensure local ledger, country, and tax requirements are being adhered to for all transactions.
* Accurately bill transactions for sale, rental, and service within NOV’s relevant systems, JDE and TAT, and produce the relevant invoice associated.
* Ensure all invoices are appropriately sent/uploaded per requirements of customer, with backup documentation to be retained.
* Communicate with local ledger teams regarding revenue and associated cost recognition for invoicing and accruals.
* Proactively review and maintain follow-up on outstanding invoices prior to late payment status.
* Communicate with finance and area team on outstanding AR, providing input and action where required.
* Investigate and actively problem-solve any open AR issues across the area.
* Process any required credit orders within JDE and TAT, obtaining relevant approvals and backup documentation.
* Maintain and take applicable steps to clear the unbilled usages for the area on rental transactions.
* Monitor customer accounts with regards to credit limits and take appropriate actions where required.
* Take initiative with regards to improving payment times on customer accounts.
Qualifications:
* Standard Grade Level of Secondary Education or equivalent (Essential)
* Technical qualification related to the job role (Desirable)
Experience:
* Previous experience within a similar administrative job role (Essential)
* Experience of NOV JDE and TAT Systems (Desirable)
Skills, training, or special knowledge:
* Computer literacy including good knowledge of Microsoft applications (Essential)
* Good communication skills (Essential)
* Good organization skills (Essential)
* Good attention to detail (Essential)
* Formal training on NOV systems JDE, TAT, etc. (Desirable)
What we offer you:
Health & Wellbeing:
* 30 days holiday plus 4 bank holidays
* Private Medical Insurance
* Employee Assistance Programme
Finance & Protection:
* Pension Plan
* Income Protection
* Life Assurance
* Personal Accident
A flexible benefits program for you and your family through salary sacrifice:
* Dental Insurance
* Healthcare Cash Plan
* Partner Life Assurance
* Critical Illness
* Retail vouchers
* Gym membership
* Cycle to work
* Travel insurance
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